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- Tasks: Support the Head of Investment Property Management with diary management, travel arrangements, and meeting coordination.
- Company: Join Colliers, a leading global real estate services company committed to diversity and inclusion.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth and development.
- Why this job: This role offers hands-on experience in a fast-paced setting, perfect for career advancement.
- Qualifications: Ideal candidates have prior PA or team admin experience; marketing skills are a plus.
- Other info: Flexible attitude and strong communication skills are essential for success in this role.
The predicted salary is between 43200 - 72000 £ per year.
We are seeking an experienced Personal Assistant/ Team Administrator, who is looking to take that next step in their career. This role will see the successful candidate providing proactive, efficient, and effective PA support to the head of division plus assistance to the head of client strategy in business development activities.
Main Responsibilities:
- Comprehensive support to the Head of Professional Services, including but not limited to, coordinating and updating diaries, organising travel and hotels.
- Ad hoc support to the rest of the team when required.
- Arranging quarterly and monthly meetings and booking appropriate meeting rooms, including preparing agendas, taking, and typing up minutes/action points.
- Raising ad hoc fee invoices as required.
- Adding new clients onto Salesforce and making sure that all records are kept up to date.
- Typing up of letters and creating mail merges, some dictation required.
- Organising the annual team day and any other events for the department and London based team.
- Monitoring all sickness and holidays for the immediate team.
- Dealing with telephone queries from a range of internal and external parties.
- Assist with the drafting of pitch documents including responses to RFPs.
- Involvement in drafting PowerPoint presentations for pitches and internal purposes.
- Carry out any other reasonable management requests.
Qualifications/Skills:
- Excellent written and oral communication skills.
- Excellent time management and organisational skills.
- Ability to work under pressure and to tight deadlines.
- Must be proactive, able to use own initiative and possess a flexible attitude to the workload.
- Must be able to pick up new systems.
- Must be a team player who is able to follow instructions.
- Strong knowledge of Microsoft Office products.
- Accurate typist with a minimum of 60 wpm for both audio and copy typing.
Qualifications:
- Prior experience in a similar role either Team Administration or Personal Assistant.
- Marketing experience would be a bonus but not essential.
- Ideally degree educated although not essential.
Colliers is committed to providing equal opportunities to all individuals, irrespective of their race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other characteristic protected by applicable laws. We believe in fostering a diverse and inclusive workplace that empowers individuals to thrive and contribute to our collective success.
PA - Head of Investment Property Management (London) employer: Colliers
Contact Detail:
Colliers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA - Head of Investment Property Management (London)
✨Tip Number 1
Network with professionals in the property management sector. Attend industry events or join relevant online forums to connect with individuals who may have insights or connections that could help you land this role.
✨Tip Number 2
Familiarise yourself with Salesforce and other relevant software tools mentioned in the job description. Having a solid understanding of these systems can set you apart from other candidates and demonstrate your proactive approach.
✨Tip Number 3
Prepare for potential interview questions by practising your responses to common PA scenarios, such as managing conflicting schedules or handling difficult clients. This will help you showcase your problem-solving skills effectively.
✨Tip Number 4
Research the company culture and values of Colliers. Understanding their commitment to diversity and inclusion can help you align your answers during interviews and show that you are a good fit for their team.
We think you need these skills to ace PA - Head of Investment Property Management (London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Team Administrator. Emphasise skills such as time management, organisation, and communication, which are crucial for this role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to work under pressure. Mention specific examples from your past roles that demonstrate your capability in supporting senior management.
Highlight Technical Skills: Since strong knowledge of Microsoft Office products is essential, ensure you mention your proficiency in these tools. If you have experience with Salesforce or similar systems, include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is vital for a PA role.
How to prepare for a job interview at Colliers
✨Showcase Your Organisational Skills
As a PA, your ability to manage multiple tasks efficiently is crucial. Prepare examples of how you've successfully organised schedules, meetings, or events in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Proactive Problem-Solving
Employers value candidates who can anticipate needs and solve problems before they arise. Think of instances where you took initiative to improve processes or resolve issues without being asked.
✨Familiarise Yourself with Relevant Software
Since the role requires knowledge of Microsoft Office and Salesforce, brush up on these tools before the interview. Be ready to discuss your experience with them and how you've used them to enhance your productivity.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle pressure and tight deadlines. Prepare to discuss specific scenarios where you successfully managed competing priorities or dealt with challenging situations.
