Destination Services & Community Coordinator in London

Company Description

Colliers (NASDAQ, TSX: CIGI) is a global diversified professional services and investment management company operating through three industry-leading businesses: Commercial Real Estate, Engineering and Investment Management. With greater than a 30-year track record of consistent growth and strong recurring cash flows, we scale complementary, high-value businesses that provide essential services across the full asset lifecycle. Our unique partnership philosophy empowers exceptional leaders, preserves our entrepreneurial culture, and ensures meaningful inside ownership – driving strong alignment and sustained value creation for our shareholders. With $6 billion in annual revenues, 28,000 professionals, and $110 billion in assets under management, Colliers is committed to accelerating the success of our clients, investors, and people worldwide.

Job Description

A full-time role based at Borough Yards on a 2-year fixed term contract to provide dedicated operational, administrative, and community support to both Destination Services Manager and the part-time Community Manager. The Destination Services & Community Coordinator plays a vital dual role in ensuring the smooth, safe, and efficient day-to-day running of the estate while actively supporting placemaking, tenant engagement, commercialisation, and event activation across Borough Yards ensuring continuity of support for community initiatives when the Community Manager is off-site. The role is expected to work 37.5 hours a week, Monday to Friday, with weekend work as required.

Key Responsibilities

• Facilities & Operational Support
• Estate Operations: Assist the Destination Services Manager with daily site inspections, building maintenance monitoring, security protocol checks, and site safety compliance.
• Contractor Management: Act as an on-site point of contact for external service providers (cleaning, maintenance, security, waste management, and specialist contractors). Oversee contractor access, RAMS, permits to work, and site inductions.
• Health & Safety Compliance: Assist in maintaining Health & Safety documentation, incident logs, compliance records, and risk assessment tracking to ensure a safe environment for visitors, staff, and tenants.
• Seasonal and Project Delivery: Support the operational setup and execution of estate projects, including seasonal installations (e.g., Borough Yards Christmas lights) and routine maintenance schedules.
• Fire Warden and First Aid: Undertake Fire Warden and First Aid duties as required on site.
• Community, Placemaking and Commercialisation Support
• On-Site Community Continuity: Serve as the main on-site administrative liaison for community and commercialisation activities on days when the Community Manager is off-site.
• App Administration and Communications: Provide administrative support for the Borough Yards app (covering both tenant-facing communications and public-facing content), including content updates, user onboarding, digital notices, and engagement tracking.
• Event and Activation Coordination: Assist with the practical logistics, planning, risk assessments, setup, on-site supervision, and teardown for pop-ups, brand activations, seasonal campaigns, and tenant events.
• Occupier Communications: Help compile and distribute regular occupier communications, tenant newsletters, operational notices, and event announcements.
• Commercialisation and Data Tracking: Track and maintain administrative records for commercialisation income, pop-up schedules, brand activations, footfall data, and event performance metrics.
• Tenant Forums & Meetings: Support the preparation, scheduling, and logistics for tenant forums, occupier meetings, and community updates.
• Tenant Liaison & Retailer Support
• Day-to-Day Engagement: Build strong working relationships with on-site occupiers, acting as a responsive point of contact for daily queries, delivery logistics, waste management, and operational issues.
• Issue Escalation: Promptly log, track, and elevate tenant concerns, lease queries, or operational risks to the Destination Services Manager or Community Manager as appropriate.
• Occupancy & Records Management: Maintain accurate tenant contact lists, emergency contact databases, occupier handbooks, and lease/unit records.
• Financial & General Administration
• Financial Processing: Raise purchase orders (POs), process invoices, log service charge expenses, and support financial year-end reconciliations.
• Administrative Support: Maintain Centre Management documentation, manage digital files, draft routine correspondence, and order office supplies/stationery as required.
• Regional Liaison: Collaborate with the wider Colliers Regional Facilities Management and Property Management teams when necessary.
• Ad-Hoc Duties: Perform other related operational and administrative duties and responsibilities as assigned by the Destination Services Manager or Community Manager to meet operational requirements.

Qualifications

Skills Required

• GCSEs or equivalent education
• Good written and verbal communication skills, with a professional and friendly customer-facing approach
• Strong problem-solving abilities and a proactive, adaptable mindset suited to supporting two distinct operational functions (Operations/FM and Placemaking/Community).
• Good organisational, multitasking, and time-management skills with high attention to detail
• Good practical working knowledge of Health & Safety regulations and estate compliance standards.
• Technical Proficiency in MS Office (including Outlook, Word, Excel), digital engagement/app platforms, and comfortable learning property/financial software systems

Experience

• Previous experience in a similar support role would be beneficial

Additional Information

• Why Join Colliers UK?
• Accelerate your career – Colliers is committed to developing its people through structured career progression, learning opportunities, professional qualifications, and internal mobility.
• Enterprising culture – Employees are empowered to think differently, take ownership, and make decisions that drive success. Innovation and entrepreneurship are central to the Colliers culture.
• Collaborative environment – Teams work closely across service lines and geographies, creating opportunities to learn from industry experts and deliver exceptional outcomes for clients.
• Global business, local impact – As part of a global organisation with thousands of professionals worldwide, employees benefit from international expertise while working on projects that shape local communities.
• Strong focus on people and wellbeing – Colliers invests in its employees through competitive benefits, flexible working approaches, and a culture that supports individual success.
• Commitment to inclusion and diversity – The business actively promotes an inclusive culture where different perspectives are valued and encouraged.
• Make a difference – Through initiatives such as Colliers Gives, employees are encouraged to support local communities, with paid volunteering days and opportunities to contribute to charitable causes.