At a Glance
- Tasks: Prepare detailed quotations and manage architectural projects with precision and flair.
- Company: Join a respected design business that values your contributions.
- Benefits: Competitive salary, career growth, and exposure to top brands in architecture and design.
- Other info: Opportunity for structured handover and collaboration with a close-knit team.
- Why this job: Gain hands-on experience in a dynamic environment while working on exciting design projects.
- Qualifications: Strong attention to detail, organisational skills, and a passion for design are essential.
The predicted salary is between 34000 - 36000 £ per year.
Salary: £34,000–£36,000, depending on experience
Contract: Permanent, full-time
Preferred start: September 2026
Responsibilities:
- Preparing and issuing detailed quotations for architectural wall and ceiling projects
- Reading architects’ drawings, schedules and specifications
- Translating technical information into accurate product quantities and quotations
- Checking dimensions, finishes, edge details and product specifications
- Responding to technical questions from architects, designers, dealers and contractors
- Developing detailed knowledge of the company’s furniture and architectural product ranges
- Monitoring all live orders and ensuring they remain on schedule
- Checking order confirmations, dispatch dates, payments and required documentation
- Following up with suppliers and clients to prevent avoidable delays
- Coordinating furniture, material and product samples
- Booking couriers and preparing approximately 15–20 sample packs each week
- Liaising with the warehouse, designers, dealers and end clients regarding sample deliveries
- Tracking loaned samples and ensuring they are returned in good condition
- Maintaining sufficient stock of material samples, packaging and stationery
- Keeping the studio organised, tidy and ready for client visits
- Supporting exhibitions, installations and special projects throughout the year
There may occasionally be additional hours required around major industry events such as Clerkenwell Design Week or the London Design Festival. Any additional time worked will be returned as time off in lieu.
About You:
- The most important qualities for this role are accuracy, organisation and a willingness to learn.
- You will need to be comfortable managing detailed and often technically complex projects.
- Small errors can have significant consequences, so you should naturally check your work and take pride in getting the details right.
- Experience producing quotations, estimates or project schedules
- The ability to read and understand architectural drawings
- Strong numerical skills and excellent attention to detail
- Confidence managing several live projects and orders at once
- A clear, professional and friendly telephone and email manner
- The confidence to answer questions and independently find information
- Strong organisational and follow‑up skills
- A proactive, practical and self‑sufficient approach
- A genuine interest in furniture, interiors, architecture or design
- The ability to work collaboratively within a small, close‑knit team
You do not need to know every furniture brand in the market. However, you must be willing to develop in‑depth knowledge of the company’s products and become a reliable source of information for clients and project partners.
Additional Experience That Would Be Valuable:
- Previous experience within commercial furniture, workplace interiors, architectural products, acoustics or the wider design industry would be advantageous, although it is not essential.
- Furniture or architectural product specification
- Interior, furniture or product design
- Adobe InDesign or Photoshop
- Website or digital content management
- Sample library coordination
- Supporting exhibitions, installations or design events
- Working with architects, dealers, contractors or interior designers
Why Consider This Role?
This is an opportunity to join a respected design business where your contribution will be visible and genuinely valued. You will work across furniture, materials and large‑scale architectural projects, gaining exposure to respected international brands and some of the UK’s leading architecture and design practices. The breadth of the position also offers considerably more project ownership and product involvement than a typical sales support or administrative role. The company is hoping to appoint someone during September, with the opportunity for a structured handover with the current coordinator towards the end of the month.
Project & Sales Coordinator in London employer: Collate
Join a respected international business that values creativity and technical expertise in the workplace interiors and commercial furniture sector. With a strong focus on collaboration, you will have the opportunity to work on substantial projects for leading organisations, while enjoying a supportive work culture that fosters professional growth and offers a balance of creative freedom and client engagement. This role not only allows you to showcase your design skills but also provides a platform for meaningful contributions in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Project & Sales Coordinator in London
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from Collate who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Project & Sales Coordinator in London
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at Collate!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to Collate. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at Collate
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at Collate.
