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- Tasks: Support the CEO and leadership team in a fast-paced, dynamic environment.
- Company: London-based fund and accelerator focused on early-stage tech businesses.
- Benefits: Competitive salary, high-visibility role, and opportunity to work closely with senior leaders.
- Other info: Office-based in Farringdon, ideal for ambitious individuals seeking growth.
- Why this job: Be a key player in shaping the future of innovative tech companies.
- Qualifications: 4-6 years in a PA or EA role, strong communication skills, and AI proficiency.
The predicted salary is between 50000 - 60000 £ per year.
Our client is a London-based fund and accelerator working closely with ambitious early-stage technology businesses across AI, fintech, enterprise software and emerging technologies. They work directly with founders, investors and operators to help build and scale companies.
They are hiring an Executive Assistant to support the CEO (and some of the leadership team) in a high-trust, high-visibility role based full-time in their Farringdon office. This is not a remote or hybrid role. It's office first. This is not a traditional EA role. They need someone sharp, driven and highly capable. Someone with energy. Someone who enjoys operating at pace, solving problems quickly, keeping things moving and bringing structure to a busy environment without needing to be micromanaged.
The person joining will become a central point of coordination across the business, working closely with founders, investors, advisors and senior stakeholders. You will manage priorities, protect time, prepare meetings properly, handle communication professionally and help the CEO operate effectively in a fast-moving leadership environment. This role requires judgement, ownership and strong instincts. The right person will be proactive, commercially aware and comfortable handling complexity calmly and professionally. AI capability is essential. The business already uses some AI tools, but they want someone who genuinely understands how AI can improve productivity, organisation, communication, research and workflow management in a practical, day-to-day way - and then leverage it.
Responsibilities will include:
- Complex diary and inbox management
- Coordinating meetings with founders, investors, advisors and senior stakeholders
- Preparing agendas, summaries and follow-up actions
- Managing domestic and international travel logistics
- Document preparation, relationship administration and operational support
- Improving workflows, organisation and efficiency using AI and automation tools
- Acting as a trusted extension of the CEO in managing priorities and communication
Ideal background:
- 4–6 years’ experience in a PA, EA, operations or high-performance coordination role
- Experience operating in a fast-paced, high-expectation environment
- Strong communication skills and high attention to detail
- Confident dealing with senior stakeholders
- Naturally proactive, organised and solutions-oriented
- Strong judgement, professionalism and discretion
- High energy levels with a strong work ethic
- Strong digital fluency and confidence using AI tools
This role would suit someone ambitious, highly organised and motivated by being close to decision-making, helping senior leadership operate effectively and being part of a high-performance environment.
Executive Assistant employer: Collage Recruitment
Contact Detail:
Collage Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join relevant online groups, and don’t be shy about reaching out to potential contacts on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since this role is all about supporting the CEO in a fast-paced environment. Think about how your skills can directly contribute to their goals and be ready to share specific examples.
✨Tip Number 3
Show off your AI skills! Since they’re looking for someone who understands how AI can improve productivity, make sure you highlight any experience you have with AI tools. Be ready to discuss how you can leverage these tools to streamline processes and enhance communication.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you stand out. Plus, applying directly shows your enthusiasm for the role and gives you a better chance of getting noticed by the hiring team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Energy: We want to see your enthusiasm shine through in your application. Use lively language and examples that demonstrate your proactive nature and ability to thrive in a fast-paced environment.
Highlight Your AI Savvy: Since AI capability is essential for this role, make sure to showcase your understanding of how AI tools can enhance productivity and organisation. Share specific instances where you've successfully leveraged technology in your previous roles.
Be Detail-Oriented: Attention to detail is key for an Executive Assistant. Ensure your application is free from typos and clearly structured. This reflects your ability to manage complex tasks and communicate professionally.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our Farringdon office.
How to prepare for a job interview at Collage Recruitment
✨Know Your AI Tools
Since the role requires a solid understanding of AI tools, make sure you brush up on how these can enhance productivity and organisation. Be ready to discuss specific examples of how you've used AI in previous roles to streamline processes or improve communication.
✨Demonstrate Proactivity
This isn't a traditional EA role, so show them you're not just waiting for tasks to be assigned. Prepare examples of how you've taken initiative in past positions, whether it was improving workflows or managing complex schedules without needing guidance.
✨Master the Art of Communication
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. Think about how you would handle communication with senior stakeholders and be prepared to showcase your professionalism and discretion.
✨Showcase Your Organisational Skills
With complex diary management and meeting coordination on the agenda, come prepared with examples that highlight your organisational prowess. Discuss how you prioritise tasks and manage competing demands, especially in fast-paced environments.