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- Tasks: Provide admin support, organise meetings, and collaborate with teams to improve community wellbeing.
- Company: Join a passionate charity focused on enhancing food environments and community health.
- Benefits: Gain valuable experience, develop skills, and make a real difference in your community.
- Why this job: Be part of a dynamic team and contribute to meaningful projects that impact lives.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office.
- Other info: Flexible volunteering opportunity with potential for personal growth and networking.
The predicted salary is between 500 - 1500 £ per month.
You’ll provide full admin support, assist Team Leads, and collaborate with the Admin Team for consistency. PA duties may be required. If you thrive in a dynamic environment, we’d love to hear from you!
What difference will you make?
By volunteering with CHC, you will play a key part in improving the food environment and wellbeing in communities, through creativity and collaboration.
What are we looking for?
- Prior proven experience in a similar role, providing administrative and PA duties (paid or voluntary).
- Articulate written, visual and verbal communicator, excellent copy accuracy and proofreading skills; fluency in English is essential.
- Proficient in Microsoft Office packages including Word, Excel, PowerPoint, MS Teams, OneDrive and SharePoint. Experience of MS Forms would be desirable.
- Proficient in creating and branding template documents.
- Strong organisational and time management skills.
- Strong interpersonal skills with a can-do attitude.
- Ability to work independently and with discretion.
- Previous experience of working for Charities and/or volunteer organisations is advantageous but not required.
What will you be doing?
- General Administrative Support – supporting your team(s), and the wider organisation wherever required, with admin related activities, projects and questions.
- Organising Meetings and Collaborations – working closely with team leads to organise, coordinate and schedule internal CFK meetings (including team meetings and collaborations with other teams) as well as meetings with external partners (i.e. Strategic Partners and Intervention Sites). Taking minutes, keeping and sharing records, registers and minutes from meetings and supporting the follow up on agreed actions.
- Organising Team Folders - supporting your team(s) to ensure their team folders are organised and updated with relevant files and documents, and that team members are aware of where to locate information they require. Supporting the IT Team in making sure Microsoft SharePoint and Teams are utilised effectively both in document storage and for communication purposes.
- Managing Team Calendar & Events – creating and regularly updating a team calendar, ensuring the team(s) are aware of upcoming events and sending out invites, reminders and documentation as required. Tracking e.g. holidays, courses.
- Administrative Processes – providing support and advice on CFK administrative procedures, reviewing and advising on improved efficiency with all admin related activities.
- Collaboration – working collaboratively with other key teams and people across the project, including People Team – working in collaboration on People/volunteer related matters, Administrators/coordinators and representatives from other Delivery and Support teams - to ensure good communication and effective sharing of structures and formats related to admin matters, working collaboratively with external partners as required, building strong working relationships, attending and making positive contributions in internal CFK Meetings, including the monthly CFK Club Meeting, Delivery Team Meetings and Admin Team Meetings.
Personal Assistant Duties As Required
- Diary and calendar management.
- Email management.
- Handle confidential and time-sensitive information.
- Coordinate appointments or tasks (if required).
- Provide event planning and support for charity events.
Administrator / Personal Assistant - Volunteer in Oxford employer: Collaboration For Kids - CFK
Contact Detail:
Collaboration For Kids - CFK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / Personal Assistant - Volunteer in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for admin or PA roles. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in Microsoft Office and admin support. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to admin tasks and PA duties. Think about examples from your past experiences that highlight your organisational skills and can-do attitude.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you a better chance of standing out. Plus, it shows you're genuinely interested in being part of our team!
We think you need these skills to ace Administrator / Personal Assistant - Volunteer in Oxford
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your previous experience in admin and PA roles. We want to see how your skills match what we're looking for, so don’t hold back on showcasing your proficiency in Microsoft Office and any other relevant tools!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate articulate communication, so make sure your writing is easy to read and free of errors. A little proofreading goes a long way!
Tailor Your Application: Take a moment to tailor your application to our specific needs. Mention how you can contribute to improving the food environment and wellbeing in communities, as that’s what we’re all about at StudySmarter!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy, and you’ll be able to attach all your documents in one go. Plus, it helps us keep everything organised!
How to prepare for a job interview at Collaboration For Kids - CFK
✨Know Your Admin Stuff
Make sure you brush up on your administrative skills before the interview. Familiarise yourself with Microsoft Office, especially Word, Excel, and PowerPoint, as well as SharePoint and Teams. Being able to discuss how you've used these tools in past roles will show you're ready to hit the ground running.
✨Show Off Your Communication Skills
Since this role requires excellent written and verbal communication, prepare to demonstrate your skills. Bring examples of your previous work, like reports or presentations, and be ready to discuss how you handle communication in a team setting. Practising common interview questions can help you articulate your thoughts clearly.
✨Get Organised
As an Administrator/Personal Assistant, organisation is key. Before the interview, think about how you manage your time and tasks. Be prepared to share specific examples of how you've organised meetings, managed calendars, or kept track of important documents in previous roles. This will highlight your strong organisational skills.
✨Emphasise Your Team Spirit
This role involves collaboration with various teams, so it's important to showcase your interpersonal skills. Think of examples where you've worked effectively with others, especially in a volunteer or charity context. Highlighting your can-do attitude and ability to build relationships will make you stand out as a great fit for their dynamic environment.
