Operations Assistant

As a Warehouse / Operations Administrator, you will be an integral member of the Warehouse team, supporting the smooth running of a busy unit, as well as working closely with other colleagues across the wider business. The ideal Warehouse Administrator will be confident in the use of various systems, happy to work off spreadsheets, update and manipulate data and figures, and have a good general understanding of the day to day operations of a busy warehouse environment.

KEY RESPONSIBILITIES OF THE OPERATIONS ASSISTANT:

• Administration Support: Working closely with the team to generate pick notes, dispatch orders, input commercial invoices, as well as updating internal records accurately. Ensuring that dangerous goods notes are recorded accurately, goods in receipting is updated correctly, scanning of documentation and other general filing / data entry tasks.
• Transport / Logistics: Assist with transport planning / updating various internal systems and liaise with 3rd party logistics partners, as required. Minute taking in meetings, as and when required. Support with repairs and maintenance schedules and callouts – booking engineers etc.
• Health & Safety: Ensure that toolbox and risk assessments, work instructions, company procedures and policies are signed by the team and returned to QSHE Manager. Following up pending documents that need to be filled out, and ensuring that records are maintained at all times. Assume responsibility as the key point of communication between the warehouse and head office. Assisting with the maintenance of training records as required by the Office Manager/QSHE Manager. Ensure that sickness / absence / return to work meetings and respective follow up paperwork is recorded, and where required, the relevant manager / HR contact is notified of any discrepancies or changes.
• General Housekeeping: Ordering of stationery or other office supplies, as required. Sending out post etc.

SKILLS / EXPERIENCE:

• Previous experience of working in a similar role is essential – You will need to be able to demonstrate excellent administration and organisational skills, be able to communicate effectively with people at all levels.
• The ability to work independently, and make decisions is important. Whilst you will work closely with managers in the team, this is a stand alone role, and our client is looking for someone who can manage their own workload, independently.
• A good understanding of business processes, logistics and overall warehouse activities, is desirable.
• Previous experience of working on CRM / ERP packages is essential – our client have a very innovative approach and are constantly reviewing their systems and processes – confidence to work with multiple systems, is essential.
• Strong organisational and administration skills.

Our client is a well-established, growing organisation who offer fantastic benefits to all staff, whether you are a new team member, or have worked there for many years.

• Free parking on site
• Competitive holiday package
• Efficient, tidy warehouse environment
• Free staff incentives and discounted products / services
• Company Bonus scheme for permanent staff
• Competitive salary of circa £30k

Due to the urgent nature of this role, it will likely start on a temporary basis, but go permanent within the next 3 months. For more information about this exciting new opportunity, please contact Joy Bruce at Collaborate Recruitment.