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- Tasks: Support senior management with scheduling, travel logistics, and document preparation.
- Company: Join a leading organization based in Poole with a dynamic team.
- Benefits: Enjoy free on-site parking, a great office environment, and opportunities for career growth.
- Why this job: Be at the heart of executive operations, enhancing your skills in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant is essential; strong communication and multitasking skills are a must.
- Other info: This role requires daily office presence, Monday to Friday.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant required to support partners within the senior management team of this leading, Poole based organisation. The Executive Assistant will play a crucial role in handing of executive level administrative tasks, including the management of multiple diaries with extensive travel requirements. You will need to be an organised, efficient EA with strong communication skills and the ability to stay one step ahead in order to prioritise multiple, often changing schedules. Key responsibilities of the Executive Assistant: • Travel: Managing multiple diaries, booking travel, accommodation, scheduling meetings etc • Travel Logistics – organising visas, complex travel arrangements, and any other associated logistics involved • Communication and correspondence on behalf of the senior partners • Scheduling meetings, sitting in on meetings, taking minutes / notes and following up with any required action points • Document preparation: Draft, edit, and format various documents, reports, presentations and correspondence as needed. • Working on specific projects relating to the organisation – annual events, seminars, etc. • Expense and information management – maintaining an organised filing system and ensuring document accessibility and confidentiality. Executive Assistant Skills & Experience Required • Proven experience as an Executive Assistant / Board level PA, with confidence of taking initiative, anticipating the needs of senior partners, and overseeing the smooth operation of an executive’s office. • Ability to multitask, and work under pressure – often having to change priorities and manage ever changing schedules, with very tight deadlines • An excellent communicator, with the ability to adapt your communication style to work effectively with those you are supporting. • Strong written and verbal communication skills. • Proficiency in Microsoft Office suite and other relevant software application applications – you will be required to prepare presentations, information packs etc. • High level of discretion and integrity in order to deal with confidential matters. Please note that due to the nature of this role, you will be required to work in the office every day (Monday to Friday)Our client offers a host of great benefits, including free on site parking, a wonderful office setting, and progression opportunities. Full a full job description, along with a benefits schedule for this role, please contact Joy Bruce at Collaborate Recruitment
Executive Assistant / PA employer: Collaborate Recruitment
Contact Detail:
Collaborate Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / PA
✨Tip Number 1
Familiarize yourself with the specific travel logistics and diary management tools commonly used in executive roles. Being well-versed in these systems will demonstrate your readiness to handle the complexities of the position.
✨Tip Number 2
Practice your communication skills by engaging in conversations with professionals at various levels. This will help you adapt your style and build confidence in representing senior partners effectively.
✨Tip Number 3
Showcase your ability to multitask by discussing past experiences where you successfully managed competing priorities. Highlighting this skill will resonate well with the demands of the role.
✨Tip Number 4
Research the company culture and values of the organization in Poole. Understanding their ethos will allow you to align your approach and demonstrate that you are a great fit for their team.
We think you need these skills to ace Executive Assistant / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant or Board level PA. Emphasize your ability to manage multiple diaries, handle travel logistics, and communicate effectively on behalf of senior partners.
Craft a Strong Cover Letter: In your cover letter, demonstrate your understanding of the role's requirements. Mention specific examples of how you've successfully managed complex schedules, organized travel, and maintained confidentiality in previous positions.
Showcase Communication Skills: Since strong communication skills are essential for this role, consider including a brief section in your application that illustrates your ability to adapt your communication style. You could mention experiences where you effectively communicated with different stakeholders.
Highlight Software Proficiency: Ensure you mention your proficiency in Microsoft Office and any other relevant software applications. If you have experience preparing presentations or reports, include that in your application to showcase your technical skills.
How to prepare for a job interview at Collaborate Recruitment
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage multiple diaries and travel arrangements is crucial. Be prepared to discuss specific examples of how you've successfully organized complex schedules in the past.
✨Demonstrate Strong Communication Abilities
Since you'll be communicating on behalf of senior partners, it's important to highlight your communication skills. Practice articulating your thoughts clearly and concisely, and be ready to adapt your style to different audiences.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle changing priorities and tight deadlines. Think of scenarios where you had to multitask effectively and be ready to explain your thought process and actions.
✨Emphasize Discretion and Integrity
Given the confidential nature of the role, be sure to convey your understanding of the importance of discretion. Share examples of how you've handled sensitive information in previous positions.
