At a Glance
- Tasks: Be the friendly face of our school, managing enquiries and supporting staff and visitors.
- Company: Join Coleridge Primary School, an Outstanding-rated institution in a vibrant community.
- Benefits: Enjoy a supportive work environment with opportunities for personal growth and development.
- Other info: We value diversity and inclusion, welcoming applicants from all backgrounds.
- Why this job: Make a difference in a diverse school while honing your organisational and communication skills.
- Qualifications: Strong communication, IT skills, and a knack for organisation are essential.
The predicted salary is between 27800 - 30000 £ per year.
We are looking to appoint a welcoming and organised Admin Assistant to become part of our team at Coleridge Primary School. Coleridge is a warm and inclusive school, currently graded Outstanding by Ofsted, and sits at the heart of a vibrant and culturally diverse community close to Rotherham town centre.
Key responsibilities:
- Act as the first point of contact for enquiries, in person, over the telephone and by email, ensuring that all queries are handled efficiently and directed appropriately.
- Communicate effectively and professionally, respecting the needs of the diverse multi‑cultural catchment of the school.
- Ensure the smooth and effective running of the school office and all administrative systems while overseeing various administrative tasks and providing essential support and information to staff, parents and visitors.
- Manage office procedures including word processing, record keeping, reprographics, banking transactions, sorting and distribution of mail and handling medical and reception duties, ensuring smooth and efficient operations.
- Utilise advanced skills in word processing, Excel spreadsheet management and other computerised systems to support administrative tasks efficiently and effectively.
- Take notes and maintain accurate records of meetings when required.
- Support school events by coordinating bookings, welcoming visitors and assisting with hospitality.
- Comply with confidentiality and data protection processes, reporting all concerns to the appropriate person.
- Promote the safeguarding and wellbeing of children and report any concerns about the safety of a child to the DSL following school policy and practices.
What we’re looking for:
- Excellent communication and interpersonal skills.
- Strong organisational skills and attention to detail.
- Confident IT skills with experience of office systems.
- Ability to prioritise workload and work both independently and as part of a team.
- A professional, friendly and approachable manner.
The academy values diversity and inclusion and welcomes applications from candidates with diverse backgrounds. Equality is promoted and the academy will guarantee an interview to disabled candidates if the essential job criteria is met fully.
Administrative Assistant employer: Coleridge Primary
Coleridge Primary School is an outstanding educational institution that prides itself on fostering a warm and inclusive environment at the heart of a vibrant community. As an Administrative Assistant, you will benefit from a supportive work culture that values diversity and promotes professional growth, while playing a crucial role in ensuring the smooth operation of the school office. With opportunities to engage with a culturally diverse catchment and contribute to the wellbeing of children, this position offers meaningful and rewarding employment in a dynamic setting close to Rotherham town centre.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Coleridge Primary!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Coleridge Primary.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Coleridge Primary. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Coleridge Primary and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Coleridge Primary. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Coleridge Primary's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Coleridge Primary
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Coleridge Primary.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Coleridge Primary will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Coleridge Primary and how you would contribute to adapting HR strategies.
