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- Tasks: Manage daily admin services and support healthcare teams at HMP & YOI Feltham.
- Company: Join a dedicated team focused on delivering gold standard care for young people.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Dynamic role with potential for career advancement in a meaningful sector.
- Why this job: Make a real difference in healthcare while developing your administrative skills.
- Qualifications: Strong organisational skills and experience in administration or healthcare settings.
The predicted salary is between 36000 - 60000 £ per year.
We are looking to recruit a highly motivated, innovative and enthusiastic Senior Administrator to join our Healthcare Service at HMP & YOI Feltham. In our quest to deliver patient-focused gold standard care across our Children and Young People Service Line, we are seeking a Business Administrator to join our Business and Administrative Team based at HMP YOI (Young Offender Institution) Feltham within the Integrated Healthcare Service team.
Responsibilities
- Day‑to‑day management of administrative services at HMP & YOI Feltham healthcare services, including subcontracted teams such as GPs and allied health professionals.
- Ensure administrative support for meetings, including timely preparation and distribution of papers, effective calendar and booking management, minute‑taking, and maintenance of action plans and risk registers.
- Supervise the administration team’s use of software packages (MS Word, MS Excel, P‑NOMIS, SystmOne, NDTMS/DET uploads, i‑procurement, Datix, IQUIVA, FFT, etc.) to meet senior management needs.
- Oversee procurement using the Trust procurement system and ensure adequate stationery supply.
- Support administration of recruitment events, away days and training events by booking venues and providing reception services.
- Prepare reports and presentations for senior healthcare managers and assist in performance‑related reporting for the Business and Performance Manager.
- Handle incoming telephone calls and correspondence appropriately.
- Provide administrative support to members of the Senior Management Team.
- Assign daily administrative tasks to named administrators and maintain an accountability structure within the team.
- Identify and report administrative problems to the Business and Performance Manager and relevant healthcare leads.
- Prepare small information/research items for the team and assist in the preparation of reports/presentations as needed.
- Support health promotion and assistant practitioners by procuring up‑to‑date information leaflets and identifying new suitable literature.
- Develop and maintain systems to organise one’s own workload and the workload of the team.
Senior Administrator - HMP & YOI Feltham in London employer: Colegio Santa Teresa del Niño Jesús - Martínez - Buenos Aires
Contact Detail:
Colegio Santa Teresa del Niño Jesús - Martínez - Buenos Aires Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator - HMP & YOI Feltham in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HMP & YOI Feltham on LinkedIn. A friendly chat can give us insider info about the team and the role, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration and healthcare services. We can even role-play with a friend to boost our confidence and nail those responses!
✨Tip Number 3
Showcase our tech skills! Familiarise ourselves with the software mentioned in the job description. Being able to discuss our experience with MS Word, Excel, and other tools will definitely impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen by the right people. Plus, we can keep an eye on any updates or new roles that pop up.
We think you need these skills to ace Senior Administrator - HMP & YOI Feltham in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Administrator role. Highlight your relevant experience in healthcare administration and any specific software skills that match the job description.
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use examples from your past roles to show how you’ve successfully managed administrative tasks, supervised teams, or improved processes. We want to see how you can bring value to our team!
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. Make it easy for us to see why you’re a great fit for the role without wading through unnecessary fluff.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at Colegio Santa Teresa del Niño Jesús - Martínez - Buenos Aires
✨Know Your Stuff
Make sure you’re familiar with the healthcare services at HMP & YOI Feltham. Brush up on the specific administrative tasks mentioned in the job description, like managing meetings and using software packages. This shows you’re genuinely interested and prepared.
✨Showcase Your Team Spirit
As a Senior Administrator, you’ll be supervising a team. Be ready to discuss your experience in leading teams and how you’ve handled challenges in the past. Share examples that highlight your ability to assign tasks and maintain accountability within a team.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like managing procurement or dealing with administrative problems. Think of real-life scenarios where you’ve successfully navigated similar challenges and be ready to share those stories.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of reports you’d be preparing, or how success is measured in this role. This not only shows your interest but also helps you gauge if the position is the right fit for you.