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- Tasks: Support the buying team with admin tasks and stock management for five exciting brands.
- Company: Join a dynamic personal care product manufacturer with a focus on innovation.
- Benefits: Full-time role with opportunities for growth and development in a fast-paced environment.
- Why this job: Kickstart your career in supply chain and purchasing while working with top suppliers.
- Qualifications: 12 months experience preferred; strong communication and multitasking skills required.
- Other info: Perfect for those passionate about personal care and eager to learn in a collaborative team.
The predicted salary is between 30000 - 42000 £ per year.
Reporting into the Buyer, you will be responsible for a multitude of day-to-day tasks. This includes all administration for a busy buying department managing five brands. Day-to-day stock management of componentry. The role has responsibility for all administration, data maintenance, liaising internally with Technical, Sales, Marketing, and Design, and externally with third-party manufacturers and logistics providers to ensure 100% stock availability is provided within budgeted inventory levels.
- Maintaining the Master Production Schedule (MPS) for all purchased materials, components, and finished goods
- Responsible for ensuring maintenance and integrity of the componentry item master file: COG, lead times, MOQ’s etc
- Responsible for liaising with the third-party manufacturers and logistics providers to ensure all transactions operate seamlessly
- Communicating daily with suppliers and answering all queries. Supplying production briefs to suppliers. Obtaining updated production and delivery schedules, updating the wider team with dates
- Liaising with suppliers to ensure appropriate upstream inventory buffers are in place and reported to the wider business, and obsolescence is minimized during new product introductions
- Administrative duties including creation of products in our internal system and our ERP system
- Organisation of all purchase orders documents
- Assisting with the management of shipments, including arrangement and negotiation of freight services
- Coordination with the warehouse team to prepare documentation such as ASNs and arranging inbound/outbound shipments
- Sample inventory management including requesting samples and creating and maintaining logs. Coordinating delivery of component and packaging samples from suppliers to make up salesman samples
- Requesting and collating product information from suppliers. Assisting with proofing of component artwork
- Requesting and uploading technical documentation from suppliers
Qualifications and Experience:
- Minimum 12 months experience preferred
- Good understanding of supply chain principles and practices, including purchasing from 3rd party suppliers, inventory control, 3PL warehouse operations, supplier management, and data management
- Experience of working with an ERP system, NetSuite experience preferred
- Experience of working in an FMCG environment is advantageous but not essential
- High attention to detail and level of accuracy
- Strong communication and negotiation skills
- Fully conversant with Microsoft Office, in particular Outlook and Excel
- Ability to work with suppliers and forwarders
- Ability to multitask in fast-paced environment, including prioritising and re-prioritising tasks
- Very organised
- Able to work as part of a team as well as autonomously
- Keen interest in the personal care market
- Proactive work ethic
Seniority level
Entry level
Employment type
Full-time
Job function
Purchasing and Supply Chain
Personal Care Product Manufacturing
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Buying Admin Assistant employer: Cole Beauty Limited
Contact Detail:
Cole Beauty Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its products. Show us you’re genuinely interested in the role by knowing the ins and outs of their buying processes and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with suppliers and internal teams, being able to articulate your thoughts clearly is key. We suggest doing mock interviews with friends or using online resources.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Buying Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the Buying Admin Assistant role. Highlight any relevant experience you have in supply chain management, administration, or working with ERP systems. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the personal care market and how your background makes you a great fit for our team. Keep it concise but engaging – we love a good story!
Show Off Your Attention to Detail: In this role, accuracy is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so show us that you’re detail-oriented right from the start!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Cole Beauty Limited
✨Know Your Stuff
Make sure you brush up on supply chain principles and practices. Familiarise yourself with terms like MOQ, lead times, and inventory management. This will show that you understand the role and can hit the ground running.
✨Show Off Your Organisational Skills
Since the role involves a lot of administration and coordination, be ready to discuss how you stay organised. Bring examples of how you've managed multiple tasks or projects in the past, especially in fast-paced environments.
✨Communicate Like a Pro
Strong communication is key in this role. Prepare to demonstrate your ability to liaise with suppliers and internal teams. You might even want to role-play a scenario where you handle a supplier query to showcase your skills.
✨Get Familiar with ERP Systems
If you have experience with ERP systems, especially NetSuite, make sure to highlight it. If not, do a bit of research on how these systems work and be ready to discuss how you would adapt to using one in your new role.