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- Tasks: Assist in managing football operations and administration for U18 and U21 teams.
- Company: Join Colchester United Football Club, a vibrant community-focused sports organisation.
- Benefits: Enjoy a competitive salary, dynamic work environment, and opportunities for growth.
- Why this job: Be part of a passionate team, contribute to youth football, and gain valuable experience.
- Qualifications: Experience in administration, strong communication skills, and a can-do attitude required.
- Other info: Flexibility for evening and weekend work is essential; we value diversity and inclusivity.
The predicted salary is between 25000 - 28000 £ per year.
Job Title: Football Operations and Admin Assistant
Job Type: Full-Time (40 hours per week)
Salary: £25-28k per annum dependent on experience
Location: Florence Park, Tiptree
Reports to: Head of Administration and Operations & Football Secretary
An exciting opportunity has become available within the football admin department at Colchester United Football Club. We are looking for a proactive and committed Football Operations and Admin Assistant to join our dynamic team at the Club s Training Ground.
The successful candidate will work closely with the Head of Football Administration and Operations, playing a key part in keeping the fast-paced Football Admin Office and Training Ground running smoothly and efficiently.
Roles and Responsibilities:
The role includes, but is not limited to:
- Assist the Football Secretary with the busy and fast paced day-to-day management of the Club s football administration department.
- To be responsible for all administration and operations relating to the Under 18 and Under 21 age groups, including player registrations, trialists and fixture arrangements.
- Make all arrangements for U18-U21 home and away matches to include liaising with leagues, opposition, match officials, arranging travel, accommodation, catering requirements, stewarding, and medical provisions.
- To be present at all U21 home matches to assist with the overall operation of the match.
- Assisting HR and the Academy Manager with the recruitment of new staff and volunteers.
- Coordinate scout ticket requests for fixtures and relevant outgoing requests for the recruitment and scouting departments.
- Assisting with day-to-day training ground operations, following procedures, and identifying areas for improvement.
- Support Head of Operations with facilities-related tasks, such as arranging repairs or liaising with contractors.
- Support Club Secretary with First Team administration i.e. daily/weekly Anti-Doping schedules, assisting with arrangements for first team home and away fixtures in terms of liaison with opposing teams, match officials and travel arrangements.
- Assistance when required with first team player registrations, contracts and loan agreements.
- Communicating and co-ordinating internal meetings with all relevant personnel, and the taking and circulating of minutes.
- Cover Football Secretary at First Team home matches, as and when required.
- Undertake any other reasonable duties as requested by the Head of Admin and Operation & Football Secretary.
Person Specification:
- Experience of working in an administration and operational role.
- Strong attention to detail, upholding high professional standards.
- Excellent communication skills, both verbal and written.
- Enthusiastic with a can-do attitude, working effectively under own initiative and as a member of a team.
- Excellent organisational skills, ability to prioritise, work under pressure, meet deadlines and work on multiple tasks at once.
- Must be a detailed planner, possess strong analytical skills and have problem solving abilities.
- Must be trustworthy with highly sensitive information.
- Flexibility for regular evening and weekend work.
- Proficient in Word, Excel, Outlook and Power Point.
- All staff must be aware of all Safeguarding and Equity and Diversity issues, along with all Academy and Club policies, rules and regulations.
Desirable:
- Football Administration qualification
- Experience of working in a similar role within professional sport at Club, League, or National level.
All staff must be aware of all safeguarding and equity and diversity issues, along with all academy and club policies, rules and regulations. We are dedicated to fostering a diverse and dynamic working environment by building a team that represents a variety of backgrounds, perspectives, and skills. We are an equal opportunities employer and welcome applications from all sections of the community.
Football Operations and Admin Assistant employer: Colchester Academy
Contact Detail:
Colchester Academy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Football Operations and Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific operations of football clubs, especially in youth development. Understanding the nuances of player registrations and fixture arrangements will give you an edge during interviews.
✨Tip Number 2
Network within the football community, particularly with those involved in youth football administration. Attend local matches or events to meet professionals who can provide insights or even referrals for the role.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule for a U18-U21 match day. This will showcase your ability to manage multiple tasks and highlight your proactive approach to the role.
✨Tip Number 4
Research Colchester United Football Club's values and recent activities. Tailoring your conversation during any informal chats or interviews to reflect your knowledge about the club can make a strong impression.
We think you need these skills to ace Football Operations and Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and operations, particularly in a sports context. Emphasise any roles where you've demonstrated strong organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for football and your understanding of the role. Mention specific experiences that align with the responsibilities listed in the job description, such as managing schedules or coordinating events.
Highlight Relevant Skills: In your application, clearly outline your proficiency in software like Word, Excel, and Outlook. Provide examples of how you've used these tools in previous roles to improve efficiency or manage tasks.
Showcase Teamwork and Initiative: Demonstrate your ability to work both independently and as part of a team. Include examples of how you've taken initiative in past roles, especially in fast-paced environments similar to a football club's operations.
How to prepare for a job interview at Colchester Academy
✨Know Your Football Operations
Familiarise yourself with the specific operations of football clubs, especially in relation to youth teams. Understand player registrations, fixture arrangements, and the general administrative processes involved in running a football club.
✨Demonstrate Strong Communication Skills
Prepare to showcase your verbal and written communication skills during the interview. Be ready to discuss how you would effectively liaise with various stakeholders, including players, coaches, and match officials.
✨Highlight Your Organisational Skills
Be prepared to provide examples of how you've successfully managed multiple tasks under pressure. Discuss your experience with planning events or coordinating schedules, as this role requires excellent organisational abilities.
✨Show Enthusiasm and Team Spirit
Express your passion for football and your eagerness to contribute to the team. Highlight any previous experiences where you worked collaboratively, as teamwork is essential in a fast-paced environment like a football club.
