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- Tasks: Support project administration and coordination for Employer Engagement and Training.
- Company: Join a dynamic team at Working Denbighshire, focused on community impact.
- Benefits: Gain valuable experience, develop skills, and contribute to meaningful projects.
- Why this job: Be part of a team that makes a difference in people's lives through training and support.
- Qualifications: Strong organisational skills and a passion for teamwork.
- Other info: Opportunities for growth and development in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
Our client is looking for an experienced Project Support Officer. This role will be responsible for the day to day administration and project support of the Employer Engagement and Training function within Working Denbighshire. Liaising with different staff and functions across Working Denbighshire as well as internal departments and external partners to ensure a partnership approach provides maximum benefit and opportunities to the participants in order to help meet target objectives.
Principal Accountabilities and Responsibilities:
- Work as part of a team to ensure that high quality services are provided covering the full range of administrative and data processing duties as required.
- Implement and maintain appropriate systems to enable effective planning and scheduling of project and training activities.
- Ensure organisational tasks are carried out efficiently.
- Act as a key point of contact for external partners and providers and ensure queries are managed in a professional, effective and efficient manner.
- Be part of the Triage Process supporting the local delivery team in the development, implementation, and ongoing operation of the Working Denbighshire service.
- Retrieval and filing of documents, photocopying, collation and distribution of documents as instructed.
- Collation and preparation of all referrals ready for allocation.
- Be responsible for administrative support and coordination of the Employer Engagement and Training delivery team and act as an initial point of contact for referrals to the team.
- Assist Working Denbighshire team members in any duties which enable project delivery e.g. procurement, placing orders via Proactis, booking training, organising project files etc.
- Support with monitoring, maintenance of detailed records of work and prescribed filing in accordance with the Working Denbighshire monitoring framework and necessary data requirements of UK and Welsh Government, DCC and any other relevant funding bodies.
- On occasion, when required, meet with potential participants to complete referral procedure.
- Set up and organise project/team meetings, preparing agendas and ensuring that all resultant minutes are completed and sent out to all relevant members as required.
- Ensure that all personal data is effectively protected and handled, within locally agreed Information Sharing Protocol.
- Ensure all individual participant details are entered onto database in an accurate and timely manner; to include data documented on the Referral Form, placement booklet and Outcomes/Activity Form in accordance with Working Denbighshire monitoring framework and necessary data requirements of UK and Welsh Government, DCC and any other relevant funding bodies.
- Produce complex word processed documentation using graphics, databases and spreadsheets.
- Advise and signpost groups/individuals to appropriate organisations when necessary.
- Demonstrate a confidential service at all times.
- Work within the provisions of DCC policies ensuring full compliance with financial regulations, including abiding by and implementing DCC Equal Opportunities policy, Health and Safety regulations, all Lone Working and Safeguarding procedures in all aspects of project delivery.
- Participate with colleagues as part of the wider Working Denbighshire team to take collective responsibility for representing and promoting Working Denbighshire and achieving its targets and ambitions.
- Carry out other tasks and responsibilities of a similar nature as determined from time to time by the manager in relation to the smooth running of the service including providing temporary cover as necessary and appropriate.
Project Support Officer in Rhyl employer: Colbern Limited
Contact Detail:
Colbern Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Support Officer in Rhyl
✨Tip Number 1
Networking is key! Reach out to your connections in the industry and let them know you're on the lookout for a Project Support Officer role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show that you understand their mission and how you can contribute to their goals. Tailor your responses to highlight your relevant experience and skills.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your past experiences and how they relate to the responsibilities of a Project Support Officer.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we have loads of opportunities that might just be the perfect fit for you.
We think you need these skills to ace Project Support Officer in Rhyl
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Support Officer role. Highlight relevant experience and skills that match the job description, especially in administration and project support.
Showcase Your Team Spirit: Since this role involves working as part of a team, don’t forget to mention your teamwork skills. Share examples of how you've collaborated with others to achieve common goals.
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences.
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s the easiest way for us to manage applications and get back to you quickly!
How to prepare for a job interview at Colbern Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Support Officer role. Familiarise yourself with the key responsibilities mentioned in the job description, such as administrative duties and liaising with different teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Prepare Examples of Your Experience
Think of specific examples from your past work that showcase your skills in project support and administration. Be ready to discuss how you've successfully managed tasks like scheduling, data processing, or working with external partners. This will give you a chance to highlight your relevant experience and problem-solving abilities.
✨Showcase Your Teamwork Skills
Since this role involves working closely with various teams, be prepared to talk about your experience in collaborative environments. Share instances where you've contributed to team success or helped resolve conflicts. This will illustrate your ability to work well with others and support the overall goals of Working Denbighshire.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in the role. This shows your enthusiasm for the position and helps you gauge if it's the right fit for you.
