Administrator / Business Support in Lambeth

Executive Support Officer Lambeth Contract £23.73 per hour Our client is looking for an experienced executive Support Officer. Two days in office; three days remote or as per business requirement Provide a professional and comprehensive support function to a range of Directors and senior managers Work collaboratively as part of a team of Strategic and Executive Officers to ensure the council delivers an efficient and effective service to our citizens, stakeholders and partners. Support and contribute to a range of projects as allocated and drawn from the Division's work programme, contributing to the delivery of innovative policy, customer intelligence, equalities, business improvement and/or quality assurance, by providing analytical and research support in particular. Build and maintain professional contacts and relationships with a wide variety of stakeholders including senior representatives of the council, councillors and other public, private and third sector organisations. Co-ordinate and manage workloads to ensure that the needs of the Directors and their direct reports are met according to the demands of the service. This is one of several roles we are currently recruiting for please visit our website for more opportunities. Maintain an up to date understanding of the relevant functions, operations, programmes, priorities and issues of the Council, councillors, key external public and private sector partners. Exercise a high degree of discretion and sensitivity in dealing with internal and external stakeholders, councillors and partners, and showing a particular awareness of political sensitivities. Work independently as part of an Executive Support team, supporting collaboration, matrix working and team performance. Operational requirements including Act as single point of contact for a senior officer (or group of officers) Manage the daily diary and correspondence on behalf of a senior officer (or a group of officers) ensuring communications are dealt with in an efficient and effective manner with the ability to prioritise accordingly. Manage and respond to enquiries and referrals on behalf of senior managers as appropriate. Minute meetings and producing documents and presentations. Maintain efficient and appropriate electronic filing systems in line with council policies and procedures. Prepare strategic and high level briefings and presentations across the council's business for Director as required. Prepare complex reports, discussion papers, briefs, presentations or other documents appropriate to a variety of audiences, demonstrating an advanced level of knowledge of council systems and software packages Collating and reviewing documents to ensure correct filing and archiving are undertaken by using or developing appropriate document management systems Project support including: Responsible for the delivery of components of a range of high profile, complex projects as allocated by project leads. Work with the project lead and members of project team to ensure the scope and nature of all elements of the work programme are understood and shared throughout and the project is delivered effectively. Provide high quality data analysis and research tools and methodologies to support high quality project delivery and in support of the project and programme's wider outcomes. Develop and maintaining effective working relationships with a range of officers, councillors and partners. Work flexibly in undertaking the duties and responsibilities of this job, and participate as required in multi-disciplinary cross-department and cross-organisational groups and task teams. Take responsibility, relevant to the post, for ensuring that Council statutes and government legislation is upheld. This includes, amongst others; Management Compliance Charter, Environmental Policy, Data Protection Act, Race Equality Action Plan, Quality Assurance Plan, Health & Safety, Sustainable Construction and Recycling. Take responsibility, appropriate to the post for tackling racism and promoting good race, ethnic and community relations. PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer