At a Glance
- Tasks: Support Camden's leadership by managing diaries, correspondence, and meeting logistics.
- Company: Join a dynamic team within local government, making a real difference.
- Benefits: Competitive pay, hybrid working, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on innovation and process improvement.
- Why this job: Be at the heart of decision-making while enhancing your administrative skills.
- Qualifications: Experience as a PA in local government or education, with strong organisational skills.
The predicted salary is between 40000 - 42000 £ per year.
Our client is looking for an experienced Personal Assistant. Hybrid working (office at least 2 to 3 days a week) can vary depending on the requirement of the Director. Looking for PAs with local government experience and/or experience of working as a PA to a headteacher/in the education field.
As a member of our Chief Officer Support team, you will provide essential support to the leadership of Camden. Your role is key to ensuring that Chief Officers can focus on managing the strategic direction of the Council, confident that their administrative needs are being handled efficiently. This is a collaborative role, requiring close cooperation with other Personal Assistants and Officers in the organisation to ensure that the Director's time is managed effectively.
You will oversee a wide range of duties, including:
- Diary & Inbox Management: Manage the Director's calendar, coordinating meetings, events, and travel, and ensuring their time is optimally utilised, working at pace in a dynamic changing environment.
- Correspondence Management: Handle sensitive and high-priority emails and communications, escalating urgent matters when needed.
- Meeting Support: Manage agendas, prepare and distribute papers, and accurately record minutes and actions. Collaborate with senior teams and elected members to ensure effective meeting outcomes.
- Process Improvement: Identify opportunities to streamline administrative processes and share best practices with the PA team, embracing new technology where applicable.
- Strategic Alignment: Work closely with the wider team to ensure departmental activities are aligned with the Council's strategic goals, and proactively support the Director's priorities.
- Stakeholder Communication: Act as the main point of contact for internal and external stakeholders, ensuring effective and professional communication on behalf of the Directors.
The ideal candidate for this role will be highly organised, resilient, and adept at managing conflicting demands in a fast-paced environment. You should bring:
- Experience: Substantial experience in providing high-level PA support at a senior level, ideally within local government or a similar dynamic environment.
- Attention to Detail: A meticulous eye for detail, ensuring accurate record-keeping and communication.
- Resilience & Problem-Solving: The ability to handle difficult conversations and challenging situations with professionalism, staying calm under pressure.
- Effective Communication: Exceptional customer service and interpersonal skills, building strong working relationships across all levels of the organisation.
- Proactive & Innovative: A forward-thinking approach, always seeking opportunities to improve workflows and adopt new technologies.
- Team Collaboration: A team player who supports colleagues and fosters a collaborative environment.
The first part of our recruitment process is to send your CV. Should you be shortlisted, Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer.
Business Support / Administrator in Kilburn employer: Colbern Limited
Colbern Limited is an excellent employer, offering a dynamic and supportive work environment in Camden where collaboration and professional growth are at the forefront. With a focus on local government, employees benefit from meaningful work that directly impacts the community, alongside opportunities for skill enhancement and process improvement. The hybrid working model promotes a healthy work-life balance, making it an attractive choice for those seeking a rewarding career as a Personal Assistant.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support / Administrator in Kilburn
✨Tip Number 1
Network like a pro! Reach out to your connections in local government or education. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the organisation's goals and recent projects. This shows you're genuinely interested and ready to contribute to their mission right from the get-go.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be clear and concise. Try mock interviews with friends or family to boost your confidence and polish your delivery.
✨Tip Number 4
Don't forget to check our website regularly for new opportunities! We’re always updating our listings, and you might just find the perfect role waiting for you.
We think you need these skills to ace Business Support / Administrator in Kilburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of a Personal Assistant. Highlight your experience in local government or education, and showcase your skills in diary management and correspondence handling.
Showcase Your Skills:In your application, emphasise your attention to detail and problem-solving abilities. Mention specific examples where you've successfully managed conflicting demands or improved processes in previous roles.
Professional Communication:Since effective communication is key for this role, ensure your written application is clear and professional. Use proper grammar and structure to reflect your communication skills.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your details and keep you updated on your application status!
How to prepare for a job interview at Colbern Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a local government setting. Familiarise yourself with diary management, correspondence handling, and meeting logistics. This will help you speak confidently about how your experience aligns with the role.
✨Showcase Your Experience
Be ready to discuss specific examples from your past roles that demonstrate your high-level PA support skills. Highlight any experience you have in local government or education, as this is particularly relevant. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Demonstrate Your Problem-Solving Skills
Prepare to share instances where you've successfully navigated challenging situations or difficult conversations. Emphasise your resilience and ability to stay calm under pressure, as these traits are crucial for managing conflicting demands in a fast-paced environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the organisation. Inquire about the team dynamics, how success is measured for the position, or what challenges the Director currently faces. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
