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- Tasks: Support the purchasing team with admin tasks like processing orders and maintaining supplier records.
- Company: Join Colart, a certified B Corp dedicated to inspiring artists and promoting sustainability.
- Benefits: Enjoy a salary of £24,000 – £26,000, 25 days leave, and discounts on products.
- Why this job: Be part of a diverse, inclusive culture that values creativity and personal growth.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Flexible work environment with opportunities for lateral career movements.
The predicted salary is between 24000 - 26000 £ per year.
Reporting to the Site manager, you will play a vital role in our manufacturing team by supporting the purchasing department with essential administrative tasks. Your responsibilities will include preparing and processing purchase orders, maintaining accurate records of suppliers and inventory, and ensuring compliance with company policies in all procurement activities. You will also coordinate with suppliers to confirm product specifications and delivery schedules, contributing to an efficient and cost-effective procurement process. Your strong organisational skills, attention to detail, and ability to handle multiple tasks simultaneously will be crucial to our operation’s success.
Key Accountabilities:
- Prepare and process purchase orders, requisitions, and invoices.
- Maintain and update supplier records, purchase orders, and inventory logs.
- Coordinate and schedule meetings, calls, and appointments related to procurement activities.
- Communicate with suppliers to obtain product specifications, pricing, and delivery schedules.
- Assist in preparing documentation for audits and inspections.
- Follow up with suppliers on order status, delivery issues, and discrepancies.
Inventory Control:
- Monitor inventory levels and coordinate with the warehouse team to ensure timely procurement of materials.
Compliance and Documentation:
- Ensure compliance with company policies and relevant regulations in all purchasing activities.
- Maintain and organise purchasing documents and records for easy retrieval.
REQUIRED EXPERIENCE AND QUALIFICATIONS:
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Detail-oriented with a strong focus on accuracy and compliance.
WHAT WE OFFER:
- Basic salary (from c. £24,000 – £26,000 p.a.)
- A comprehensive benefits package including pension scheme, employee assistance programme, 25 days annual leave, discount on Colart products, Cycle to Work scheme.
- A commitment to sustainability: our vision is to be the most sustainable house of leading creative brands.
- A wellbeing programme including summer and winter parties and other fun events.
Colart is proud to be a certified B Corp.
OUR DIVERSITY, EQUITY AND INCLUSIVITY COMMITMENT:
Many Voices. One Community. At Colart, our Diversity, Equity and Inclusivity (DEI) vision is to become a company of choice with a diverse, equitable and inclusive workplace where all can thrive professionally and personally.
ABOUT COLART:
A Common Purpose Uniting Action. By working with Colart, you belong to a community that believes in the mission of 'inspiring every artist in the world'. This comes to life through our heritage brands, the pride we take in them and in our people who bring these brands to life. We have built a culture of openness that allows deeper connections between people and teams, curiosity that leads to new innovations and a safe environment in which to learn, fail and be your authentic self.
As an international business, we believe in flexibility, meaning we maintain global ways of working to bond us while respecting local cultures. We are still small and agile enough to foster powerful collaborations and connect with each other in ways that build strong relationships. Anyone can talk to anyone. Our structure is flat and non-hierarchical and, because we embrace change, this means we don’t offer a ‘one size fits all’ career path. Instead, we encourage lateral movements to help you follow your ambitions, hone a skill set and achieve future goals. Wellbeing, mentoring and inclusivity are fundamental parts of the package.
We are privately owned, with a parent company that empowers us to achieve our long-term focus. Our vision is of a sustainable, purpose-led future and a model of value creation. Together we are passionate about creating value in three ways; financially, environmentally and socially. It is not just words. We act and care together!
If you are interested in this role, please click here to apply online.
Purchasing Administrator employer: Colart International Holdings Ltd.
Contact Detail:
Colart International Holdings Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator
✨Tip Number 1
Familiarise yourself with the procurement process and common purchasing software. Understanding how purchase orders are created and processed will give you an edge in discussions during interviews.
✨Tip Number 2
Brush up on your communication skills, especially in relation to supplier interactions. Being able to articulate your thoughts clearly and confidently can set you apart when discussing your experience and approach to supplier management.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your ability to handle the demands of the Purchasing Administrator position.
✨Tip Number 4
Research Colart's commitment to sustainability and inclusivity. Being knowledgeable about the company's values and mission can help you align your answers with their culture during the interview process.
We think you need these skills to ace Purchasing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Purchasing Administrator role. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your previous experience has prepared you for the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, clearly outline your strong organisational and time management skills. Provide examples of how you've successfully handled multiple tasks simultaneously in past roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Purchasing Administrator role.
How to prepare for a job interview at Colart International Holdings Ltd.
✨Showcase Your Organisational Skills
As a Purchasing Administrator, strong organisational skills are key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Demonstrate Attention to Detail
Highlight your attention to detail by discussing how you ensure accuracy in your work. You might want to mention any systems or processes you use to double-check your work, especially when preparing purchase orders and maintaining records.
✨Communicate Effectively
Since the role involves liaising with suppliers, practice articulating your communication style. Be ready to provide examples of how you've successfully communicated product specifications or resolved discrepancies in the past.
✨Familiarise Yourself with Compliance
Understanding compliance is crucial for this position. Brush up on relevant regulations and company policies related to procurement. Being able to discuss how you've ensured compliance in previous roles will impress your interviewers.
