Legal Operations Specialist - Billing in Glasgow

Coherent Corp is the global leader in photonics, designing and manufacturing advanced laser, optical, and materials technologies. Our innovations power semiconductor manufacturing, AI infrastructure, advanced communications, and precision industrial systems worldwide. With a global footprint and cutting-edge manufacturing and R&D, we’re shaping the future of high-tech industries. In Scotland, our site is a key centre for laser and ultrafast laser technology, specialising in the development, manufacture, and lifecycle support of advanced laser systems for demanding industrial and scientific applications. Working closely with teams across our global network, we combine deep engineering expertise with collaborative innovation to deliver high-performance, reliable laser solutions with real-world impact.

We are looking for a highly organized and detail-oriented Legal Operations Specialist to join our Legal Operations team. This role sits at the intersection of Legal, Finance, Accounts Payable, Procurement, IT, and external legal vendors, ensuring that billing, accruals, matter management, and legal operations processes run smoothly and efficiently. As a key member of the team, you will take ownership of legal billing administration, financial coordination, vendor management, and e-billing system support. You will also play an important role in driving process improvements, enhancing reporting capabilities, and supporting ongoing legal operations transformation initiatives, including automation and AI-enabled solutions. This is an excellent opportunity for someone who enjoys combining operational excellence, financial administration, stakeholder management, and process improvement within a fast-paced, collaborative environment.

What You Will Be Doing...

• Own the end-to-end legal billing process, including invoice review, approval workflows, issue resolution, payment tracking, and compliance with billing guidelines.
• Coordinate legal accruals, budgeting, and financial reporting activities in partnership with Finance, Accounts Payable, legal matter owners, and external counsel.
• Serve as the primary administrator for the legal e-billing and matter management platform, maintaining data integrity, user access, workflows, vendors, matters, rates, and system records.
• Build strong working relationships with law firms and legal vendors, managing onboarding, billing communications, and ongoing support.
• Monitor and improve legal operations processes, identifying opportunities for automation, efficiency, and enhanced reporting.
• Create and maintain process documentation, billing guidelines, user training materials, and standard operating procedures.
• Support system enhancements, technology implementations, and legal operations transformation initiatives.
• Partner across Legal, Finance, Accounts Payable, Procurement, and IT to deliver operational excellence and support key business priorities.

About You

You are a proactive problem solver with strong organizational skills and a passion for improving processes. You enjoy working with both financial data and operational systems, and you are comfortable collaborating with stakeholders across multiple functions.

You’ll Likely Bring

• A Bachelor's degree or equivalent professional experience.
• 3 to 5 years of experience in legal billing, legal operations, e-billing, law firm finance, accounts payable, or a related function.
• Experience reviewing invoices, resolving billing discrepancies, and managing high-volume administrative processes.
• Strong analytical skills, including proficiency in Microsoft Excel and financial data reconciliation.
• Excellent communication and stakeholder management skills, with a customer-focused approach.
• Strong attention to detail and the ability to manage multiple priorities while meeting deadlines.
• Sound judgment and the ability to identify and elevate issues when appropriate.
• Experience handling confidential and financially sensitive information with discretion.

Preferred Qualifications

• Experience with legal e-billing or enterprise legal management platforms such as SimpleLegal, Unity, Brightflag, Legal Tracker, or similar solutions.
• Previous experience within a corporate legal department, law firm, or professional services environment.
• Familiarity with legal billing guidelines, LEDES invoices, accruals, timekeeper rates, and matter-based billing.
• Experience partnering with Finance and Accounts Payable teams.
• Involvement in process improvement initiatives, system implementations, or operational transformation projects.
• Curiosity about emerging technologies, including AI, and a track record of identifying opportunities to automate and improve workflows.

Ensure adherence to company’s values (ICARE) in all aspects of your position: Integrity – Create an Environment of Trust, Collaboration – Innovate Through the Sharing of Ideas, Accountability – Own the Process and the Outcome, Respect – Recognize the Value in Everyone, Enthusiasm – Find a Sense of Purpose in Work.

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!