Accounts Payable Assistant in Glasgow

We are seeking a proactive and self‑motivated Accounts Assistant to join our growing Finance Team on a temporary 15‑month contract to cover a period of maternity leave. In this busy and varied role, you will bring a meticulous, organised approach while developing your skills and contributing effectively within a small, collaborative team. Strong prioritisation and workload management will be essential to delivering high‑quality support in a fast‑paced environment.

PRIMARY DUTIES & RESPONSIBILITIES:

• Manage centralised accounts payable mailbox and administer Kofax system
• Input purchase invoice details through Oracle System
• Prepare electronic payment runs either by BACS or international transfer
• Direct contact for all incoming accounts payable & payment queries
• Maintain & actively work the invoice query log in collaboration with stores and purchasing departments
• Direct contact for new supplier accounts
• Maintain/update creditor/debtor account details
• Enter accruals and prepayment journals
• Process weekly expense claims
• Manage company credit card scheme and expense postings and reconciliations
• Manage data archive records with Iron Mountain
• Assist with general areas of administration including mail for accounts payable
• Record petty cash transactions including cash advances
• Assist Finance Manager with general accounting requirements as and when required

EDUCATION & EXPERIENCE:

• Knowledge of MS Office/Outlook and Oracle (or similar large ERP system)
• Experience in a high-volume transactional environment
• Experience of multi-currency transactions and settlements
• Working to tight corporate deadlines in a large multi-national company
• Attention to detail & transactional accuracy
• Accountable & ownership of assigned duties & activities
• Team Player – work as part of a team in a collaborative manner
• Process Improvement – maximise efficiency and ability to improve end to end processes
• Resilience – absorb change & new work practices in line with business requirements
• Communication – be able to work cross functionally and to articulate ideas and suggestions

PREFERRED ADDITIONAL SKILLS:

• Demonstrated problem solving and work prioritisation skills
• Ability to keep up to date with technology and apply to business strategic plan
• Ability to achieve results independently or working with others
• Excellent interpersonal and communication skills; ability to communicate effectively with end-users, management, and staff
• Ability to handle multiple priorities involving internal customer requests and demands
• Ability to excel in a cross-organisational, cross cultural, global team environment
• Handle special assignments promptly and professionally
• Set a high standard of ethics, professionalism, and competency

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It’s an exciting opportunity to work for a company that offers stability, longevity and growth.