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- Tasks: Manage project documents and ensure teams have the latest information.
- Company: Dynamic fit-out and refurbishment client with a focus on collaboration.
- Benefits: Permanent position with opportunities for growth and skill development.
- Why this job: Be at the heart of project success by ensuring smooth document flow.
- Qualifications: Strong organisational skills and attention to detail required.
- Other info: Join a supportive team and contribute to exciting projects.
The predicted salary is between 36000 - 60000 £ per year.
We are currently looking for a permanent Document Controller for a fit out and refurb client of ours. To manage and implement the day‐to‐day requirements of a project's document control needs and activities. Below is an overview of the responsibilities this role entails. The extent of these will vary depending on the size and complexity of the project(s) you are assigned to. Day‐to‐day project‐specific reporting will be to the relevant Project/Senior Project Manager, and for general company and role‐specific matters you will report to the Document Control Manager.
Responsibilities
- To support the project teams always ensuring that they are up to date with relevant information.
- Ensure site set up checklist is completed with the project team.
- Set up hard copy site records folders for site office.
- Assist in the preparation, collation and issue of project reports and registers.
- Create and maintain users on project electronic document control / defects management systems (Aconex, Plexus and SnagR).
- Track and chase outstanding RFIs responses.
- Track and chase outstanding Technical Submittals responses.
- Log CVIs / CAIs, EAIs, site instructions received.
- Archive project systems data at project Handover.
- Support monthly cross project Document Control health check assessments.
- Snagging - create users on SnagR and demonstrate how to use.
- Liaise with line manager to ensure any issues with the document control system are managed and resolved as quickly as possible.
- Chase outstanding O&M uploads.
- Production of O&M Manuals as directed.
- To work on and maintain Quality management documents, manage information around audits etc.
- To assist with the internal H&S audit process.
- Ensure you support the maintenance of Health and Safety standards on site and that a safe environment is always provided.
- Responsible for project document control standards being maintained across the project, including efficient flow of documentation, handover and close‐out related to the project, to ensure consistency.
- Develop and maintain good working relationships with internal customers and other parties in the best interests of the business.
- Ensure all drawings/documentation are correctly identified, distributed, and filed/stored using agreed document control system and based on a project specific distribution matrix.
- Reviewing of all documentation uploaded to the document control system for quality assurance approval or rejection with comments. Working with the trade contractors and professional teams to maintain quality assurance.
- Continuously monitor the update and issue of information to ensure the correct information is being utilized for the construction works and other design documents, and to ensure that all parties are issuing documents correctly.
Document Controller in London employer: Cognovas
Contact Detail:
Cognovas Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their projects and challenges, so you can show how your skills as a Document Controller can make a difference. We want you to shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and how it aligns with the job requirements.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search. Let’s get you that Document Controller role!
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control systems and any relevant project management skills. We want to see how you can support our project teams!
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. In your application, give examples of how you've maintained quality assurance in past roles. This will show us you're the right fit for keeping our documentation in check.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point about why you’re interested in the role and what you can bring to the team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you’ve got!
How to prepare for a job interview at Cognovas
✨Know Your Document Control Systems
Familiarise yourself with the document control systems mentioned in the job description, like Aconex, Plexus, and SnagR. Be ready to discuss your experience with these tools or similar ones, as this will show that you can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed documentation in previous roles. Highlight your ability to maintain quality assurance and ensure efficient flow of documentation. This will demonstrate your capability to handle the day-to-day requirements of the role.
✨Understand Project Reporting
Brush up on project-specific reporting processes. Be prepared to explain how you would support project teams with timely information and how you would track outstanding RFIs and Technical Submittals. This shows you understand the importance of communication in project management.
✨Emphasise Health and Safety Awareness
Since health and safety is a key part of the role, be ready to discuss how you've contributed to maintaining safety standards in past projects. Share any relevant experiences that highlight your commitment to creating a safe working environment.
