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- Tasks: Manage project documents, ensuring teams have the latest information and maintain quality standards.
- Company: Join a dynamic fit-out and refurb client focused on innovation.
- Benefits: Permanent position with opportunities for growth and development.
- Why this job: Be at the heart of project success, ensuring smooth document flow and collaboration.
- Qualifications: Experience with Procore and strong organisational skills required.
- Other info: Support health and safety standards while building great relationships within the team.
The predicted salary is between 36000 - 60000 £ per year.
We are currently looking for a permanent Document Controller for a fit out and refurb client of ours. To manage and implement the day-to-day requirements of a project’s document control needs and activities. Below is an overview of the responsibilities this role entails. The extent of these will vary depending on the size and complexity of the project(s) you are assigned to.
Responsibilities:
- To support the project teams always ensuring that they are up to date with relevant information.
- Ensure site set up checklist is completed with the project team.
- Set up hard copy site records folders for site office.
- Assist in the preparation, collation and issue of project reports and registers.
- Procore is essential.
- Track and chase outstanding RFIs responses.
- Track and chase outstanding Technical Submittals responses.
- Log CVIs / CAIs, EAIs, site instructions received.
- Archive project systems data at project Handover.
- Support monthly cross project Document Control health check assessments.
- Snagging - create users on SnagR and demonstrate how to use.
- Liaise with line manager to ensure any issues with the document control system are managed and resolved as quickly as possible.
- Chase outstanding O&M uploads.
- Production of O&M Manuals as directed.
- To work on and maintain Quality management documents, manage information around audits etc.
- To assist with the internal H&S audit process.
- Ensure you support the maintenance of Health and Safety standards on site and that a safe environment is always provided.
- Responsible for project document control standards being maintained across the project, including efficient flow of documentation, handover and close-out related to the project, to ensure consistency.
- Develop and maintain good working relationships with internal customers and other parties in the best interests of the business.
- Ensure all drawings/documentation are correctly identified, distributed, and filed/stored using agreed document control system and based on a project specific distribution matrix.
- Reviewing of all documentation uploaded to the document control system for quality assurance approval or rejection with comments.
- Working with the trade contractors and professional teams to maintain quality assurance.
- Continuously monitor the update and issue of information to ensure the correct information is being utilized for the construction works and other design documents, and to ensure that all parties are issuing documents correctly.
Document Controller - Procore essential employer: Cognovas
Contact Detail:
Cognovas Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Procore essential
✨Tip Number 1
Networking is key! Reach out to people in the industry, especially those who work with Procore. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your document control knowledge and Procore skills. We recommend practising common interview questions and having examples ready to showcase your experience.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation and reiterate your interest in the role. It keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Document Controller - Procore essential
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with Procore and document control systems, as well as any relevant project management skills. We want to see how you can support our project teams!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed documentation in past projects and how you ensure quality assurance.
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. In your application, highlight instances where your meticulous nature has made a difference in project outcomes. We love candidates who can keep everything organised and up to date!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Cognovas
✨Know Your Procore Inside Out
Since Procore is essential for this role, make sure you’re well-versed in its functionalities. Brush up on how to manage documents, track RFIs, and generate reports using the platform. Being able to demonstrate your proficiency will show that you're ready to hit the ground running.
✨Familiarise Yourself with Document Control Processes
Understand the key responsibilities of a Document Controller, such as managing site records and ensuring quality assurance. Prepare examples from your past experiences where you successfully implemented document control processes, as this will highlight your capability to handle the job effectively.
✨Showcase Your Communication Skills
This role requires liaising with various teams, so be prepared to discuss how you’ve built strong working relationships in previous positions. Think of specific instances where your communication skills helped resolve issues or improved project outcomes.
✨Prepare Questions About Health and Safety Standards
Since maintaining health and safety standards is crucial, come prepared with questions about the company's approach to H&S. This shows your commitment to creating a safe work environment and your understanding of its importance in project management.
