At a Glance
- Tasks: Ensure smooth office operations and create a welcoming environment for all teams.
- Company: Join Cognism, a leading B2B data provider with a vibrant culture.
- Benefits: Competitive salary, inclusive community, and opportunities for personal growth.
- Other info: Diverse and supportive environment that values every voice.
- Why this job: Be at the heart of a dynamic workplace and make a real impact.
- Qualifications: 2 years in an office role, great communication, and a positive attitude.
The predicted salary is between 30000 - 40000 £ per year.
Cognism is the leading provider of European B2B data and sales intelligence. Ambitious businesses of every size use our platform to discover, connect, and engage with qualified decision-makers faster and close more deals. Headquartered in London with global offices, Cognism’s contact data and contextual signals are trusted by thousands of revenue teams to eliminate the guesswork from prospecting.
OUR WORK MODEL
This is an office based role, requiring you to work from our London office daily.
YOUR ROLE
As an office manager within our HQ at Cognism, you will play a vital role in ensuring the smooth day‑to‑day operations of the business. You will be responsible for creating a well‑organised, efficient, and welcoming office environment, supporting teams across the company, and managing the administrative processes that keep the organisation running effectively. This role is ideal for someone proactive, detail‑oriented, and highly organised, who thrives in a dynamic, fast‑paced workplace and enjoys being at the heart of the business.
KEY RESPONSIBILITIES
- Office operations and environment: oversee the day‑to‑day running of the office, ensuring it is clean, well‑stocked, and fit for purpose. Manage relationships with building management, suppliers, and service providers. Act as the first point of contact for all facilities-related matters.
- Administrative support: coordinate meeting rooms, handle incoming correspondence, provision office access passes and arrange courier bookings.
- People and culture support: support onboarding for new joiners, ensuring their workspace and equipment are ready from day one. Help coordinate company events, off‑sites, and social activities that contribute to a positive office culture. From time to time, you may also assist with coordinating administrative tasks and cultural events for our Cologne, Paris and Boston offices.
- Budget and procurement: manage the office budget, track spend against plan and identify cost‑saving opportunities. Own procurement of office supplies, equipment, and amenities, negotiating with vendors to ensure value for money.
- Health, safety and compliance: ensure the office meets all health and safety requirements. Maintain records, conduct risk assessments, and liaise with external parties on building compliance and certifications.
KEY REQUIREMENTS
- Must have at least 2 years’ proven experience in an office/facilities/administrative role or similar.
- Must be able to work autonomously, as well as effectively within a team.
- Self‑starter who anticipates needs, is great at problem solving, is forward‑thinking and solutions‑focused.
- Have excellent communicative skills, comfortable working across all levels of the business and be a confident decision maker.
- A friendly, positive, have‑a‑go, can‑do attitude is essential.
WHY COGNISM
At Cognism, we’re not just building a company — we’re building an inclusive community of brilliant, diverse people who support, challenge, and inspire each other every day. If you’re looking for a place where your work truly makes an impact, you’re in the right spot! Our values aren’t just words on a page—they guide how we work, how we treat each other, and how we grow together. They shape our culture, drive our success, and ensure that everyone feels valued, heard, and empowered to do their best work. At Cognism, we are committed to fostering an inclusive, diverse, and supportive workplace. We welcome applications from individuals typically underrepresented in tech, so if this role excites you but you’re unsure if you meet every requirement, we encourage you to apply!
Office Manager employer: Cognism
Cognism is an exceptional employer, offering a vibrant and inclusive work culture in the heart of London. As an Office Manager, you will thrive in a dynamic environment where your contributions directly impact the success of the business, supported by a commitment to employee growth and a strong sense of community. With opportunities for professional development and a focus on collaboration, Cognism ensures that every team member feels valued and empowered to excel.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Get to know the company culture before your interview. Check out Cognism's social media and website to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As an office manager, you'll need to interact with various teams and stakeholders. Try role-playing common scenarios with a friend or family member to boost your confidence and refine your responses.
✨Tip Number 3
Be proactive during the interview. Ask insightful questions about the office environment and how you can contribute to the team. This shows that you're not just looking for a job, but that you're eager to make a positive impact at Cognism.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows that you're enthusiastic about the opportunity and keen to join the Cognism community.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role at Cognism. Highlight your relevant experience and skills that match the job description, especially your organisational and administrative abilities.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re excited about the role. Mention how your proactive attitude and problem-solving skills can contribute to our vibrant office culture.
Showcase Your Communication Skills:Since this role involves liaising with various teams and external parties, make sure to demonstrate your excellent communication skills in your application. Use clear and concise language to convey your points effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Cognism
✨Know the Company Inside Out
Before your interview, take some time to research Cognism thoroughly. Understand their products, values, and culture. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experience where you've successfully managed office operations or improved processes. Be ready to discuss how you handle multiple tasks and prioritise effectively in a fast-paced environment.
✨Demonstrate Your People Skills
Cognism values a positive office culture, so be prepared to talk about how you've contributed to team dynamics in previous roles. Share experiences where you've supported onboarding or coordinated events, highlighting your ability to foster a welcoming environment.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of specific challenges you've faced in previous roles and how you resolved them. This will demonstrate your proactive nature and ability to think on your feet, which is crucial for this role.
