Studio Manager in London

OverviewWe are looking for someone who enjoys working with our team, creating and managing an environment where we all thrive. You\’ll be in charge of our admin, from day‐to‐day bookkeeping to arranging our monthly cultural outings. This is a busy, multi‐faceted role with many regular tasks alongside wider projects and opportunities that arise. You\’ll need to juggle many tasks whilst maintaining a cheerful and helpful approach to clients, colleagues and suppliers. This is a job you can make your own and a fantastic chance to learn and develop. We want someone to exceed our expectations and challenge our preconceptions.

ResponsibilitiesMaintaining the studio

You\’ll be in charge of maintaining our working environment, including feeding the fish, backing up the server, providing IT troubleshooting, overseeing the fire alarm system, being our first aid contact and keeping the kitchen cupboards stocked.

Bookkeeping / invoicing

Scrupulously maintain bookkeeping and invoicing, liaise with our Director to keep accurate records, pay invoices within a week and charge fairly and promptly.

Managing systems

Champion, maintain and continually improve procedures and systems, documenting improvements.

People focused

Organise monthly cultural outings, celebrate milestones and birthdays, and support all people‐management responsibilities.

Liaising with clients

Front‐line role: answer phone, greet guests, contact clients, send welcome packs, set‐up meetings.

Liaising with suppliers

Negotiate prices, nurture relationships and manage specific tasks while securing best value.

Qualifications

Organised with a meticulous eye for detail

Ability to manage concurrent projects

Numerate with experience in bookkeeping and purchasing

Comfortable following written instructions yet capable of initiative

Appropriate escalation judgement

Positive attitude and energetic team player, self‐starter, interest in constant development

Interest in Cog\’s work and our clients

Additional useful qualities:

Experience in a creative office/studio environment

Knowledge of arts, cultural, heritage sectors

Experience with Harvest, Xero, Google Apps for Business, Adobe CC

IT troubleshooting knowledge

Salary & BenefitsSalary: around £30K (open to discussion).

Leave: 33 days including Christmas and bank holidays; can buy/sell up to five days each calendar year.

Working hours: Flexible core 10am – 4pm; studio Mon–Wed (Thu/Fri optional).

Other benefits:

Proven social and environmental impact record

Respectful and empathetic workplace

Monthly cultural outings (funded)

Monthly breakfast briefings with sector leaders

Regular training sessions from team members and guests

Membership of Arts Marketing Association

Annual team discussion days

Recruitment referral bonus

Cycle‐to‐work scheme

Travelcard loans (interest free)

Free tickets to shows and client events

Well‐stocked kitchen with tea, coffee, biscuits

How to ApplyWrite a one‐page A4 (no CV) explaining why you are the ideal fit, why you\’re interested, and provide examples that illustrate your fit.

Application DeadlineApply by 11am, Monday 16th February. We will assess applications as they arrive.

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