At a Glance
- Tasks: Manage office operations, coordinate events, and support new joiners in a dynamic environment.
- Company: Join Coforge, a vibrant company in the heart of London.
- Benefits: Enjoy a permanent role with competitive pay and a supportive team.
- Other info: Great opportunity for career growth and to enhance your professional skills.
- Why this job: Be the backbone of our office and make a difference every day.
- Qualifications: Strong organisational skills and a passion for teamwork.
The predicted salary is between 31500 - 38500 £ per year.
Location: London, UK
Work mode: 5 days weekly from office
Job type: Permanent role
We at Coforge are looking for an Office Administrator in London, UK.
Role Overview
- Reception Management
- Manage meeting room bookings and setups.
- Liaise directly with stakeholders regarding any changes to bookings and ensure all requirements are met, including lunches, snacks, and refreshments.
- Book UK and international couriers and taxis as required.
- Code monthly courier invoices per consignment and forward them to the FM/Admin Head.
- Email important announcements to all staff based at the London office.
- Reconcile the Reception monthly credit card spend and submit it to the FM/Admin Head for approval.
- Maintain and update the Reception Bible for temporary cover, ensuring all relevant supplier contact details, login credentials, and booking processes are readily available.
- Office Management
- Monitor office supply stock levels and place orders when required.
- Manage staff welfare supplies, ensuring adequate stock levels and arranging daily/weekly replenishment as needed.
- Create Purchase Requisitions (PRs) in SAP for new purchases.
- Raise Goods Receipt Notes (GRNs) for invoices related to the London office.
- Reconcile the Reception monthly credit card spend and forward it to the FM/Admin Head for approval.
- Vendor Management
- Supervise housekeeping staff and liaise with the cleaning vendor manager as required.
- Arrange emergency maintenance callouts when necessary.
- Coordinate and facilitate site access for maintenance and service providers.
- Events & Employee Engagement
- Collaborate with stakeholders and the FM/Admin Head to organize and support company events and celebrations.
- Support activities related to public holidays, festivals, and employee engagement initiatives.
- New Joiner Support
- Conduct Health & Safety (H&S) inductions for all new starters based at the London office.
- Set up new starter credentials and update relevant systems in coordination with the FM/Admin Head.
Temporary Administrator/ Office Assistant in London employer: Coforge
Coforge is an excellent employer that fosters a collaborative and innovative work culture, particularly for those in the tech space. Located in London, employees benefit from a vibrant city atmosphere, ample professional growth opportunities, and a commitment to cutting-edge technology, ensuring that team members are at the forefront of industry advancements. With a focus on employee development and a supportive environment, Coforge stands out as a rewarding place to build a meaningful career in data architecture.
We think you need these skills to ace Temporary Administrator/ Office Assistant in London
Reception Management
Meeting Room Management
Stakeholder Liaison
Courier and Taxi Booking
Invoice Coding
Email Communication
Credit Card Reconciliation
