At a Glance
- Tasks: Manage office operations, coordinate events, and support new joiners in a vibrant environment.
- Company: Join Coforge, a dynamic company in the heart of London.
- Benefits: Enjoy a permanent role with competitive pay and a supportive team.
- Other info: Great opportunity for career growth and to enhance your professional skills.
- Why this job: Be the backbone of our office and make a difference every day.
- Qualifications: Strong organisational skills and a passion for teamwork.
The predicted salary is between 31500 - 38500 £ per year.
Location: London, UK
Work mode: 5 days weekly from office
Job type: Permanent role
We at Coforge are looking for an Office Administrator in London, UK.
Role Overview
- Reception Management
- Manage meeting room bookings and setups.
- Liaise directly with stakeholders regarding any changes to bookings and ensure all requirements are met, including lunches, snacks, and refreshments.
- Book UK and international couriers and taxis as required.
- Code monthly courier invoices per consignment and forward them to the FM/Admin Head.
- Email important announcements to all staff based at the London office.
- Reconcile the Reception monthly credit card spend and submit it to the FM/Admin Head for approval.
- Maintain and update the Reception Bible for temporary cover, ensuring all relevant supplier contact details, login credentials, and booking processes are readily available.
- Office Management
- Monitor office supply stock levels and place orders when required.
- Manage staff welfare supplies, ensuring adequate stock levels and arranging daily/weekly replenishment as needed.
- Create Purchase Requisitions (PRs) in SAP for new purchases.
- Raise Goods Receipt Notes (GRNs) for invoices related to the London office.
- Reconcile the Reception monthly credit card spend and forward it to the FM/Admin Head for approval.
- Vendor Management
- Supervise housekeeping staff and liaise with the cleaning vendor manager as required.
- Arrange emergency maintenance callouts when necessary.
- Coordinate and facilitate site access for maintenance and service providers.
- Events & Employee Engagement
- Collaborate with stakeholders and the FM/Admin Head to organize and support company events and celebrations.
- Support activities related to public holidays, festivals, and employee engagement initiatives.
- New Joiner Support
- Conduct Health & Safety (H&S) inductions for all new starters based at the London office.
- Set up new starter credentials and update relevant systems in coordination with the FM/Admin Head.
Office Admin Temporary Workers in London employer: Coforge
Coforge is an excellent employer that fosters a collaborative and innovative work culture, particularly for those in the tech space. Located in London, employees benefit from a vibrant city atmosphere, ample professional growth opportunities, and a commitment to cutting-edge technology, ensuring that team members are at the forefront of industry advancements. With a focus on employee development and a supportive environment, Coforge stands out as a rewarding place to build a meaningful career in data architecture.
We think you need these skills to ace Office Admin Temporary Workers in London
Reception Management
Stakeholder Liaison
Meeting Room Management
Courier and Taxi Booking
Invoice Coding
Email Communication
Credit Card Reconciliation
