At a Glance
- Tasks: Manage office operations and ensure a seamless workplace experience in London.
- Company: Dynamic corporate environment focused on efficiency and employee satisfaction.
- Benefits: Competitive salary, professional growth opportunities, and a vibrant workplace culture.
- Other info: Join a proactive team where your initiative and problem-solving skills shine.
- Why this job: Be the backbone of our office, enhancing employee experiences and driving cost efficiencies.
- Qualifications: 3-5 years in office management with strong vendor coordination skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: London, UK
Reporting To: Head - UK Facilities & Administration
Role Summary
- Manage end-to-end office operations for the London site
- Ensure seamless workplace experience with strong cost discipline
- Act as the single point of contact for facilities, admin, and vendor coordination
Key Responsibilities
- Office Operations: Manage day-to-day office functioning (workspace, meeting rooms, reception). Ensure upkeep, maintenance coordination, and space utilisation.
- Vendor Management: Manage vendors (security, housekeeping, maintenance, catering). Track SLA performance and drive service improvements.
- Cost Management: Monitor budgets, invoices, and spend. Identify and deliver cost efficiency initiatives across operations.
- Health, Safety & Compliance: Ensure adherence to workplace safety and compliance standards. Support audits, risk assessments, and safety drills.
- Employee Experience: Ensure high-quality Front Office and visitor experience. Manage office services (pantry, supplies, amenities, events support).
- Administration & Governance: Manage courier, logistics, and administrative tasks. Maintain records, MIS, and compliance documentation.
- Stakeholder Coordination: Work with HR, IT, and business teams. Act as escalation point for office-related issues.
Key KPIs
- Smooth office operations and uptime
- Vendor SLA compliance (>95%)
- Cost savings and budget adherence
- Employee satisfaction (workplace experience)
- Compliance with safety and audit standards
Qualifications & Experience
- 3-5 years of relevant experience in Office Management/Facilities/Administration
- Experience in corporate office environments
- Exposure to vendor coordination and cost tracking
- Working knowledge of basic workplace safety practices
Skills & Competencies
- Resourceful, self-motivated, go-getter mindset
- Strong focus on cost efficiency and value creation
- Ability to work independently with high ownership
- Hands-on execution and problem-solving capability
- Strong vendor and stakeholder management skills
Behavioral Expectations
- Proactive and takes initiative beyond defined responsibilities
- Continuously identifies cost-saving opportunities
- Delivers outcomes with speed and accountability
- Maintains high ownership and reliability
Office Admin employer: Coforge U.K. Ltd
As an Office Admin in our London location, you will be part of a dynamic team that prioritises employee experience and operational excellence. We foster a collaborative work culture that encourages initiative and innovation, offering ample opportunities for professional growth and development. With a strong focus on cost efficiency and a commitment to workplace safety, we ensure a rewarding environment where your contributions are valued and recognised.
We think you need these skills to ace Office Admin
Office Management
Vendor Management
Cost Management
Health and Safety Compliance
Administrative Skills
Stakeholder Coordination
Budget Monitoring
