At a Glance
- Tasks: Manage estates and facilities operations, ensuring safe and compliant environments across multiple sites.
- Company: Join one of the UK's fastest growing education providers focused on student success.
- Benefits: Competitive salary, bonus, generous leave, pension scheme, and retail discounts.
- Other info: Dynamic role with excellent career development opportunities in a supportive environment.
- Why this job: Make a real impact by creating safe, professional spaces for students and staff.
- Qualifications: Experience in facilities management and strong leadership skills required.
The predicted salary is between 35000 - 40000 £ per year.
About School of Coding & AI
School of Coding & AI is one of the UK’s fastest growing education providers, delivering high quality, career focused programmes across Business, Coding, Computer Science & AI, STEM, Health and Social Care. We work with schools, universities and partners to provide education that leads to real outcomes. Our focus is simple, student first, always.
As we continue to grow, we are looking for an experienced Estates Lead to help ensure our buildings, facilities and learning environments are safe, compliant, well maintained and fit for purpose.
About the Role
The Estates Lead will be responsible for the day to day management of estates and facilities operations across School of Coding & AI sites. The role will oversee maintenance, logistics, cleaning, reception/front of house cover, contractor coordination, planned preventative maintenance and facilities compliance. The postholder will line manage the Maintenance Officer and Logistics Officer, while also coordinating cleaning provision and reception/front of house rotas to ensure each site operates safely, professionally and efficiently. This includes planning shifts, managing rotas, signing off timesheets, monitoring standards of work and ensuring issues are resolved quickly and properly. This is a hands on leadership role suited to someone with strong facilities or estates experience, strong good mechanical and electrical awareness, and the confidence to manage people, contractors and day to day site operations across multiple locations.
What You’ll Be Doing
- Manage day to day estates and facilities operations across multiple SoCAI sites, ensuring buildings are safe, clean, compliant and fit for purpose.
- Oversee planned preventative maintenance schedules, ensuring routine servicing, inspections and compliance checks are completed within required timescales.
- Act as the first point of escalation for facilities, maintenance, cleaning, reception and site related issues.
- Arrange and manage external contractors where specialist work is required, ensuring works are completed safely, properly and with minimal disruption.
- Oversee mechanical and electrical maintenance activity, including lighting, power, heating, ventilation, water systems, alarms, access control and other building services.
- Carry out regular site inspections to check standards, identify maintenance needs, review health and safety concerns and ensure agreed actions are followed through.
- Maintain accurate records for statutory compliance, contractor visits, remedial works, inspections, maintenance activity and facilities checks.
- Work closely with site teams, academic teams and senior managers to ensure facilities support the smooth running of teaching, student services and day to day operations.
- Line manages the Maintenance Officer and Logistics Officer, setting priorities, monitoring performance and ensuring work is completed to a high standard.
- Coordinate cleaning provision across sites, ensuring cleaning standards are maintained and issues are addressed promptly.
- Manage reception and front of house rota planning, ensuring appropriate cover is in place to support students, staff and visitors.
- Plan staff shifts, manage rotas and sign off timesheets accurately and on time.
What We’re Looking For
Essential- Experience in estates, facilities, building services or site operations management.
- Experience managing or supervising staff, including rotas, shifts, performance standards and timesheet sign off.
- Strong understanding of building maintenance, planned preventative maintenance and reactive repairs.
- Good mechanical and electrical awareness, with the ability to identify issues and coordinate appropriate contractor support.
- Experience managing contractors, suppliers or service providers.
- Good understanding of health and safety, statutory compliance and safe working practices within a building or facilities environment.
- Ability to manage cleaning, reception/front of house, logistics or site support functions to a consistent standard.
- Strong organisation skills, with the ability to manage multiple sites, people, tasks and competing priorities.
- Confident communicator who can work with staff, contractors, students, visitors, landlords and senior stakeholders.
- Practical, standards focused and reliable, with strong follow through and attention to detail.
- Ability to travel between sites as required.
- Electrical, mechanical, plumbing, HVAC or building services qualification.
- IOSH Managing Safely, NEBOSH General Certificate or equivalent health and safety training.
- Experience working in education, higher education, training, public sector or another regulated environment.
- Experience using facilities management, helpdesk, compliance or asset management systems.
- Knowledge of fire safety, water hygiene, legionella control, emergency lighting, fixed wire testing, PAT testing, asbestos management or similar statutory areas.
- Experience supporting refurbishments, office moves, new site openings or small works projects.
Why Join Us
- Join a growing education provider with ambitious plans for expansion.
- Take ownership of a varied multi site estates role with real operational impact.
- Help create safe, professional and well maintained environments for students and staff.
- Be part of an organisation focused on growth, quality and student outcomes.
- Work in a role where practical problem solving, reliability and standards genuinely matter.
Salary from £35,000 to £40,000 depending on experience
10% bonus
28 days annual leave plus 8 days bank holiday
Pension scheme
Employee Assistance Programme
Strong CPD and development opportunities
Company and social events
Retail discounts through Bright Exchange
Estates & Facilities Lead in Birmingham employer: Coding Ltd
The School of Coding & AI is an exceptional employer, offering a dynamic work environment where your contributions directly impact the educational experience of students. With a strong focus on employee growth, competitive benefits including a salary range of £35,000 to £40,000, a 10% bonus, and extensive professional development opportunities, you will thrive in a culture that values safety, compliance, and high standards across multiple sites. Join us in creating well-maintained, safe learning environments while enjoying a supportive team atmosphere and engaging company events.
StudySmarter Expert Advice🤫
We think this is how you could land Estates & Facilities Lead in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the education and facilities management sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the School of Coding & AI. Understand their mission and values, and think about how your experience aligns with their goals. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Show off your hands-on skills! If you’ve got experience in managing estates or facilities, be ready to share specific examples of how you’ve tackled challenges in the past. Real-life stories can make a big impact during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at the School of Coding & AI.
We think you need these skills to ace Estates & Facilities Lead in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your estates and facilities management experience, and don’t forget to showcase any relevant qualifications or certifications.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Estates Lead role. Mention specific examples from your past that demonstrate your ability to manage multiple sites and lead teams effectively.
Showcase Your Problem-Solving Skills:In your application, give examples of how you've tackled challenges in facilities management before. We love candidates who can think on their feet and resolve issues quickly, so make sure to highlight those experiences!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team!
How to prepare for a job interview at Coding Ltd
✨Know Your Stuff
Make sure you brush up on your knowledge of estates and facilities management. Familiarise yourself with the key responsibilities mentioned in the job description, like planned preventative maintenance and compliance checks. Being able to discuss these topics confidently will show that you're serious about the role.
✨Showcase Your Leadership Skills
Since this role involves managing staff and coordinating multiple sites, be prepared to share examples of your leadership experience. Think of specific situations where you've successfully managed teams or resolved conflicts. This will demonstrate your ability to lead effectively in a hands-on environment.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as dealing with a maintenance emergency or managing contractor performance. Practise your responses to these scenarios, focusing on your problem-solving skills and how you ensure safety and compliance in your decisions.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. Inquire about the current challenges the team faces or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if the company is the right fit for you.
