At a Glance
- Tasks: Support the CEO and Finance Director with high-level administrative tasks and project management.
- Company: Leading estate agents based in London with a dynamic team environment.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Other info: Opportunity to work closely with senior leadership and grow your career.
- Why this job: Be at the heart of decision-making and influence key business strategies.
- Qualifications: Experience as an Executive Assistant or similar role, strong communication skills required.
The predicted salary is between 40000 - 50000 £ per year.
The Role
A leading estate agents are seeking an executive assistant to join there team.
You will be based in their HQ office in London with a minimum of four days in the office, this role will provide high-level support to the Chief Executive and Finance Director.
It requires the ability to work independently with exceptional levels of communication and professionalism to manage complex and evolving priorities.
Key Responsibilities
- Act As The Main Senior Administrative Point Of Contact And Support For The Chief Executive (CEO) And Finance Director (FD), Going The Extra Mile And Reducing Workload Pressures By Managing a Broad Range Of Tasks Including
• Calendar & Diary Management
- Anticipate the needs of the CEO and FD, by proactively preparing meeting summaries, briefs and information ahead of schedule
- Maintain comprehensive calendars including internal meetings, external engagements, travel, and personal commitments.
- Proactively manage scheduling conflicts and adjust priorities dynamically to support business needs.
- Plan and manage travel itineraries, including trains, accommodation, and flights.
- Prepare detailed travel packs with agendas and supporting documentation.
• Inbox Management & Email Triage
- Implement a structured inbox system to prioritise urgent communications and delegate routine queries, responding on their behalf as required
- Summarise key communications and flag urgent issues for immediate attention
- Leadership Coordination
- Act as a trusted liaison between the CEO & FD and internal stakeholders, anticipating needs and resolving issues proactively.
- Influence and engage with senior leadership to maintain output delivery
- Be the senior administrative support, coordinating Management Board, Operations Board, Performance Committee and Risk Management Group meetings including scheduling, agenda preparation and circulation of information ahead of time
- Record minutes, ensuring actions are agreed and circulated post meetings
- Support with change management, being adaptable to the needs of the business
- Ensure strategic project priorities and deadlines are met as part of the Vision 2030 business plan without needing direction
- Track agreed actions, deadlines, and deliverables across teams-chasing progress independently where required.
- Use initiative to help identify issues or inefficiencies and resolve these before they elevate
• Correspondence & Document Preparation
- Draft, proofread, and prepare high-quality presentations, reports, and briefings.
- Manage sensitive and confidential communications with discretion.
Skills, Knowledge & Experience
- Relevant administrative or business qualification desirable but not essential.
- Significant proven experience as an Executive Assistant or similar role supporting senior leadership, ideally from a property or professional services firm
- Experience of working within an LLP would be advantageous
- Proven experience of managing and coordinating Board level stakeholders with the ability to adapt in a changing environment
- Strong organisational and time-management skills with the ability to work independently
- Excellent communication skills with the ability to influence senior stakeholders
- High-level attention to detail.
- Expert minute taking for Board level meetings
- Experience in project management and coordination.
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Executive Assistant in London employer: Cobalt Talent -Remote Service
Cobalt offers an exceptional opportunity for a General Manager to lead one of Birmingham's flagship residential developments, providing a dynamic work environment that prioritises high standards of service and resident satisfaction. With a strong focus on employee growth, the company fosters a collaborative culture where your leadership can significantly impact the future direction of the portfolio. Enjoy competitive benefits, including a performance-related bonus and the chance to shape operations during a pivotal transition period.
Contact Details:
Cobalt Talent -Remote Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Cobalt Talent -Remote Service.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Cobalt Talent -Remote Service? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Cobalt Talent -Remote Service's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Executive Assistant role at Cobalt Talent -Remote Service, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Cobalt Talent -Remote Service
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Cobalt Talent -Remote Service operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Cobalt Talent -Remote Service. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Cobalt Talent -Remote Service.
