At a Glance
- Tasks: Support the Managing Director with complex diary management and strategic administrative tasks.
- Company: Fast-growing international investment firm specialising in real estate and private equity.
- Benefits: Competitive salary, pension contributions, and 28 days paid holiday.
- Other info: Remote role with opportunities for growth and cross-border collaboration.
- Why this job: Join a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: 3+ years as an Executive Assistant with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Executive Assistant (Remote, UK-Based)
Location
Remote (UK only)
Employment Type
Full-time, permanent
Salary
Competitive, based on experience
About Us
This company are a fast-growing international investment firm specialising in real estate and private equity.
With leadership split between the US and the UK, They operate in a dynamic, fast-paced environment where clarity, autonomy, and impact matter.
As they continue to scale, They are seeking an exceptional Executive Assistant to support our Managing Director in the US, while working closely with our UK team.
Role Overview
This is a pivotal role for an experienced, proactive Executive Assistant who thrives in an international setting.
You will provide high-level support to the Managing Director and senior leadership, taking ownership of complex diary management, cross-border coordination, and strategic administrative support.
In addition, you will occasionally assist with personal PA duties to ensure smooth day-to-day management of both professional and private commitments.
The right candidate will be highly organised, responsive, and adaptable, with the confidence to manage competing priorities across multiple time zones.
Key Responsibilities
- Manage complex executive calendars across UK, US, and international time zones with precision.
- Coordinate and schedule meetings, calls, travel itineraries, and logistics.
- Monitor and prioritise high-volume inboxes and communications on behalf of senior executives.
- Prepare documents, agendas, briefing packs, and reports.
- Maintain and update records, contact databases, and CRM systems (Hub Spot).
- Track follow-ups, deliverables, and deadlines to ensure priorities are met.
- Provide administrative support on special projects, including research, reporting, and investor or partner coordination.
- Handle confidential and sensitive information with complete discretion.
- Assist with occasional personal PA duties (e. g., personal scheduling, household/vendor liaison, and other ad-hoc support as required).
- Required Qualifications
- Minimum 3 years' experience as an Executive Assistant or in a comparable high-level administrative role.
- Fluent in English with excellent written and verbal communication skills.
- Advanced skills in Google Workspace (Calendar, Docs, Sheets, Gmail).
- Experience using Slack for internal communications.
- Proficiency with Hub Spot CRM (or a similar platform).
- Strong ability to coordinate seamlessly across multiple time zones.
- Previous experience working in a remote or hybrid environment.
- Highly organised with exceptional attention to detail and time management.
- Previous background within Private equity/ property investment
- Preferred Experience
- Background in finance, investment, or professional services.
- Experience supporting executives across both UK and US markets.
- Familiarity with international business etiquette and scheduling.
- Confidence with tools such as Notion, Docu Sign, and Zoom.
What We Offer
- Competitive salary tailored to experience.
- Employer pension contributions (in line with or above UK auto-enrolment).
- 28 days paid holiday inclusive of
Remote Executive Assistant - Remote in Wakefield employer: Cobalt Recruitment
Join a dynamic real estate development and investment management firm in London, where your expertise in equity capital raising will be highly valued. With a lucrative salary and performance-based bonuses, you'll thrive in a high-growth environment that fosters collaboration and innovation among ambitious investors. Our supportive work culture prioritises employee growth, offering unique opportunities to expand your professional network and enhance your skills in a vibrant city known for its financial prowess.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Executive Assistant - Remote in Wakefield
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We think you need these skills to ace Remote Executive Assistant - Remote in Wakefield
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Cobalt Recruitment.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Cobalt Recruitment. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Cobalt Recruitment
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Cobalt Recruitment, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Cobalt Recruitment, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Cobalt Recruitment could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Cobalt Recruitment as they’re likely seeking a candidate who can enhance their workplace culture.
