At a Glance
- Tasks: Support the Managing Director with complex diary management and strategic administrative tasks.
- Company: Fast-growing international investment firm specialising in real estate and private equity.
- Benefits: Competitive salary, 28 days holiday, remote work stipend, and private health insurance.
- Other info: Great career growth opportunities and a collaborative, ambitious team culture.
- Why this job: Join a dynamic team and make a real impact in a fast-paced international environment.
- Qualifications: 3+ years as an Executive Assistant, fluent in English, and advanced Google Workspace skills.
The predicted salary is between 40000 - 50000 £ per year.
Location: Remote (UK only)
Employment Type: Full-time, permanent
Salary: Competitive, based on experience
About Us
This company is a fast-growing international investment firm specialising in real estate and private equity. With leadership split between the US and the UK, they operate in a dynamic, fast-paced environment where clarity, autonomy, and impact matter. As they continue to scale, they are seeking an exceptional Executive Assistant to support our Managing Director in the US, while working closely with our UK team.
Role Overview
This is a pivotal role for an experienced, proactive Executive Assistant who thrives in an international setting. You will provide high-level support to the Managing Director and senior leadership, taking ownership of complex diary management, cross-border coordination, and strategic administrative support. In addition, you will occasionally assist with personal PA duties to ensure smooth day-to-day management of both professional and private commitments. The right candidate will be highly organised, responsive, and adaptable, with the confidence to manage competing priorities across multiple time zones.
Key Responsibilities
- Manage complex executive calendars across UK, US, and international time zones with precision.
- Coordinate and schedule meetings, calls, travel itineraries, and logistics.
- Monitor and prioritise high-volume inboxes and communications on behalf of senior executives.
- Prepare documents, agendas, briefing packs, and reports.
- Maintain and update records, contact databases, and CRM systems (HubSpot).
- Track follow-ups, deliverables, and deadlines to ensure priorities are met.
- Provide administrative support on special projects, including research, reporting, and investor or partner coordination.
- Handle confidential and sensitive information with complete discretion.
- Assist with occasional personal PA duties (e.g., personal scheduling, household/vendor liaison, and other ad-hoc support as required).
Required Qualifications
- Minimum 3 years' experience as an Executive Assistant or in a comparable high-level administrative role.
- Fluent in English with excellent written and verbal communication skills.
- Advanced skills in Google Workspace (Calendar, Docs, Sheets, Gmail).
- Experience using Slack for internal communications.
- Proficiency with HubSpot CRM (or a similar platform).
- Strong ability to coordinate seamlessly across multiple time zones.
- Previous experience working in a remote or hybrid environment.
- Highly organised with exceptional attention to detail and time management.
- Previous background within Private equity/ property investment.
Preferred Experience
- Background in finance, investment, or professional services.
- Experience supporting executives across both UK and US markets.
- Familiarity with international business etiquette and scheduling.
- Confidence with tools such as Notion, DocuSign, and Zoom.
What We Offer
- Competitive salary tailored to experience.
- Employer pension contributions (in line with or above UK auto-enrolment).
- 28 days paid holiday inclusive of bank holidays, with additional days for long service.
- Remote work stipend and full home office equipment.
- Private health insurance, including mental health support.
- Ongoing training and professional development opportunities.
- A collaborative, ambitious, and internationally connected team.
Benefits: Pension contribution, 28 days paid holiday (including bank holidays), remote work stipend, private medical coverage, home office equipment, and ongoing professional development support.
Right to Work
This role is open to UK-based candidates only, with full right to work in the UK. We are not able to sponsor visas at this time.
Remote Executive Assistant - Remote in Southend-on-Sea employer: Cobalt Recruitment
As a fast-growing international investment firm, we pride ourselves on fostering a dynamic and supportive work culture that values clarity, autonomy, and impact. Our remote Executive Assistant role offers competitive salary packages, generous holiday allowances, and comprehensive health benefits, all while providing opportunities for professional growth within a collaborative team that spans the UK and US. Join us to make a meaningful contribution in a role that not only supports our leadership but also enhances your career in a thriving international environment.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Executive Assistant - Remote in Southend-on-Sea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they operate internationally. Be ready to discuss how your skills can help them thrive in their fast-paced environment.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed complex schedules or handled multiple priorities. This will demonstrate that you're the proactive Executive Assistant they need.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our dynamic team and contributing to our success.
We think you need these skills to ace Remote Executive Assistant - Remote in Southend-on-Sea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and coordinating across time zones, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our fast-paced environment. Share specific examples of how you've successfully supported executives in the past, and don’t forget to mention your adaptability and organisational skills.
Show Off Your Tech Skills:We love tech-savvy candidates! Make sure to mention your proficiency with Google Workspace, HubSpot, and any other tools you’ve used. If you have experience with Slack or Notion, give us the details – we want to know how you can hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Cobalt Recruitment
✨Master the Time Zones
As an Executive Assistant, you'll be juggling schedules across different time zones. Make sure to familiarise yourself with the time differences between the UK and US. During the interview, demonstrate your understanding of how to manage these complexities effectively.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed complex calendars or high-volume inboxes in the past. Be ready to discuss specific tools you used, like Google Workspace or HubSpot, to keep everything organised and efficient.
✨Communicate Clearly and Confidently
Since this role requires excellent communication skills, practice articulating your thoughts clearly. Use the STAR method (Situation, Task, Action, Result) to structure your responses, especially when discussing past experiences that highlight your ability to handle sensitive information.
✨Prepare for Personal PA Duties
The role may involve personal assistant tasks, so be prepared to discuss your experience in this area. Think about how you've handled personal scheduling or vendor liaisons before, and be ready to explain how you maintain discretion and professionalism in those situations.
