At a Glance
- Tasks: Provide essential admin support to a dynamic consultancy team in real estate.
- Company: Leading commercial real estate company with a collaborative culture.
- Benefits: 12-month fixed-term contract with opportunities for growth and development.
- Other info: Perfect for proactive individuals who thrive in fast-paced settings.
- Why this job: Join a busy environment and work on exciting, high-profile projects.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 27000 - 33000 £ per year.
A leading commercial real estate company is seeking a Team Secretary to join its division on a 12-month fixed-term contract. The business supports clients across a wide range of sectors, helping to enhance the potential of real estate assets across the UK and EMEA. The business offers services such as brokerage, leasing, property management, valuation, consulting, project management, marketing, and research across core sectors including office, industrial, retail, and hospitality.
About the Role
This position is part of a dynamic and collaborative consultancy team based across several major UK cities. The team works on a wide variety of interesting and high-profile projects and is looking for a confident, well-organised, and commercially minded Team Secretary to provide administrative support. The successful candidate will be responsible for managing a varied workload, supporting surveyors and consultants, and ensuring smooth day-to-day operations. The role is ideal for a proactive and adaptable individual who thrives in a busy environment and is happy to support the team with a wide range of tasks - no matter how big or small.
Key Responsibilities
- Typing standard and non-standard documents including building survey reports, certificates, schedules of condition/dilapidations, and client correspondence.
- Drafting and amending documents and checking for accuracy and compliance with house style.
- Using mail merge and database functions to produce correspondence.
- Formatting and proofreading documents to ensure error-free delivery.
- Managing urgent tasks and outsourcing typing when required.
Invoicing Support
- Compiling and submitting invoices for multiple projects under guidance from surveyors and project leads.
- Ensuring accuracy of details such as client names, billing descriptions, and fees.
Administrative Support
- Managing templates and assisting with documentation updates.
- Coordinating travel and diary appointments via Microsoft Outlook.
- Handling incoming calls and messages professionally.
- Distributing documents via email to clients, contractors, and third parties.
- Scanning, printing, downloading and formatting photographs and files for inclusion in reports.
- Maintaining internal databases and ensuring contact records are up to date.
- Assisting other team secretaries and the business support team as needed.
Key Requirements
- Previous experience in a secretarial or administrative role, ideally within property or professional services.
- Strong written and verbal communication skills.
- Highly organised with excellent attention to detail.
- Intermediate to advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to manage competing deadlines and adapt to changing priorities.
- Familiarity with surveying or construction-related terminology is advantageous.
Team Secretary in London employer: Cobalt Recruitment
Join a dynamic real estate development and investment management firm in London, where your expertise in equity capital raising will be highly valued. With a lucrative salary and performance-based bonuses, you'll thrive in a high-growth environment that fosters collaboration and innovation among ambitious investors. Our supportive work culture prioritises employee growth, offering unique opportunities to expand your professional network and enhance your skills in a vibrant city known for its financial prowess.
StudySmarter Expert Advice🤫
We think this is how you could land Team Secretary in London
✨Get Involved with Local Real Estate Events
In the real estate game, networking is key! Attend local property expos, open houses or even community planning meetings. This is where you can meet industry professionals and get your name out there, plus you might hear about temporary roles before they're even advertised!
✨Check Out Property Management Companies
Temporary roles in real estate often pop up with property management companies, especially during busy seasons. Reach out directly to firms in your area to ask about short-term opportunities. Sometimes, a friendly face can get you in quicker than an application!
✨Leverage Social Media for Instant Opportunities
Get active on platforms like Instagram and Facebook, where real estate agents often post about temporary roles. Join local groups or follow real estate pages for the latest job posts and networking chances. You’ll be surprised how many gems you can find just by scrolling!
✨Apply Through Cobalt Recruitment for a Kickstart!
Don’t forget to check out our site for temporary roles at Cobalt Recruitment. We regularly list positions that you might miss elsewhere. It’s a great way to get started in the industry – who knows where it could lead you?
We think you need these skills to ace Team Secretary in London
Some tips for your application 🫡
Show Off Your Relevant Experience:When applying to Cobalt Recruitment for a temporary role in real estate, make sure you highlight any relevant experience you’ve got. Whether it's internships, part-time roles, or even coursework related to property management or market analysis, we want to see how you've engaged with the industry. Specifics about your tasks and achievements can really make your application stand out.
Highlight Your Local Market Knowledge:For a position in real estate, it’s crucial to demonstrate your understanding of the local market. This could mean referencing any studies or projects you've done about property trends in the area or any relevant certifications. Let us know why you care about the local landscape, as this shows that you've got a genuine interest in the role.
Keep It Concise but Engaging:For a temporary role, we know there's often a lot to unpack. So make sure your CV is clear, concise, and packed with the most relevant info. Stick to bullet points and focus on achievements that directly tie back to what the role requires. We want to see what you can bring to the table quickly and efficiently.
Don’t Forget the Cover Letter:Although it’s a temporary gig, your cover letter is still super important. Use it to express your enthusiasm for working with Cobalt Recruitment and what you hope to gain from this experience. Tell us how this opportunity fits into your career trajectory and why you're excited about the real estate sector specifically. Your passion could be your best asset!
How to prepare for a job interview at Cobalt Recruitment
✨Know Your Market
In real estate, it’s crucial to have a solid understanding of the local market trends. Dive into recent sales data and property values in the area where Cobalt Recruitment operates. Being able to talk knowledgeable about the market shows that you’re not just looking for any job, but that you're genuinely interested in the role and ready to contribute right away.
✨Brush Up on Negotiation Skills
As a temporary hire in real estate, you’ll likely deal with clients and other agents who want results quickly. We suggest preparing for some negotiation scenarios in the interview. Be ready to showcase your approach to client discussions and how you can find win-win situations—this is key for success in real estate and will set you apart from other candidates.
✨Showcase Your Flexibility
Since this is a temporary role, we want to emphasise showcasing your adaptability. Be prepared to discuss how you can hit the ground running and adjust to the fast-paced, ever-changing nature of the real estate sector. Highlight any past experiences where you had to think on your feet or manage multiple tasks simultaneously.
✨Prepare a Portfolio of Listings
Even though it's a temporary position, having a portfolio of properties or listings you’ve worked with can make a huge impact. Bring examples that highlight your marketing strategies, client interactions, or successful deals. This tangible evidence of your abilities in real estate will help make a memorable impression on Cobalt Recruitment.
