At a Glance
- Tasks: Support the Managing Director with complex diary management and cross-border coordination.
- Company: Fast-growing international investment firm specialising in real estate and private equity.
- Benefits: Competitive salary, 28 days holiday, remote work stipend, and private health insurance.
- Other info: Remote role for UK-based candidates with excellent career development opportunities.
- Why this job: Join a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: 3+ years as an Executive Assistant with strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
Location: Remote (UK only)
Employment Type: Full-time, permanent
Salary: Competitive, based on experience
About Us
This company is a fast-growing international investment firm specialising in real estate and private equity. With leadership split between the US and the UK, they operate in a dynamic, fast-paced environment where clarity, autonomy, and impact matter. As they continue to scale, they are seeking an exceptional Executive Assistant to support our Managing Director in the US, while working closely with our UK team.
Role Overview
This is a pivotal role for an experienced, proactive Executive Assistant who thrives in an international setting. You will provide high-level support to the Managing Director and senior leadership, taking ownership of complex diary management, cross-border coordination, and strategic administrative support. In addition, you will occasionally assist with personal PA duties to ensure smooth day-to-day management of both professional and private commitments. The right candidate will be highly organised, responsive, and adaptable, with the confidence to manage competing priorities across multiple time zones.
Key Responsibilities
- Manage complex executive calendars across UK, US, and international time zones with precision.
- Coordinate and schedule meetings, calls, travel itineraries, and logistics.
- Monitor and prioritise high-volume inboxes and communications on behalf of senior executives.
- Prepare documents, agendas, briefing packs, and reports.
- Maintain and update records, contact databases, and CRM systems (HubSpot).
- Track follow-ups, deliverables, and deadlines to ensure priorities are met.
- Provide administrative support on special projects, including research, reporting, and investor or partner coordination.
- Handle confidential and sensitive information with complete discretion.
- Assist with occasional personal PA duties (e.g., personal scheduling, household/vendor liaison, and other ad-hoc support as required).
Required Qualifications
- Minimum 3 years' experience as an Executive Assistant or in a comparable high-level administrative role.
- Fluent in English with excellent written and verbal communication skills.
- Advanced skills in Google Workspace (Calendar, Docs, Sheets, Gmail).
- Experience using Slack for internal communications.
- Proficiency with HubSpot CRM (or a similar platform).
- Strong ability to coordinate seamlessly across multiple time zones.
- Previous experience working in a remote or hybrid environment.
- Highly organised with exceptional attention to detail and time management.
- Previous background within Private equity/ property investment.
Preferred Experience
- Background in finance, investment, or professional services.
- Experience supporting executives across both UK and US markets.
- Familiarity with international business etiquette and scheduling.
- Confidence with tools such as Notion, DocuSign, and Zoom.
What We Offer
- Competitive salary tailored to experience.
- Employer pension contributions (in line with or above UK auto-enrolment).
- 28 days paid holiday inclusive of bank holidays, with additional days for long service.
- Remote work stipend and full home office equipment.
- Private health insurance, including mental health support.
- Ongoing training and professional development opportunities.
- A collaborative, ambitious, and internationally connected team.
Benefits: Pension contribution, 28 days paid holiday (including bank holidays), remote work stipend, private medical coverage, home office equipment, and ongoing professional development support.
Right to Work
This role is open to UK-based candidates only, with full right to work in the UK. We are not able to sponsor visas at this time.
Remote Executive Assistant - Remote in Kent employer: Cobalt Recruitment
As a fast-growing international investment firm, we pride ourselves on fostering a dynamic and supportive work culture that values clarity, autonomy, and impact. Our remote Executive Assistant role offers competitive salary packages, generous holiday allowances, and comprehensive health benefits, all while providing opportunities for professional growth within a collaborative team that spans the UK and US. Join us to make a meaningful contribution in a role that not only supports our leadership but also enhances your career in a thriving international environment.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Executive Assistant - Remote in Kent
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they operate across the UK and US. Tailor your answers to show how your skills can help them thrive in their fast-paced environment.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed complex schedules or handled multiple priorities. This will demonstrate that you're the proactive Executive Assistant they need.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Remote Executive Assistant - Remote in Kent
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your experience with diary management, cross-border coordination, and any relevant tools like Google Workspace and HubSpot.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your adaptability and how you thrive in fast-paced environments, just like ours at StudySmarter.
Showcase Your Communication Skills:Since you'll be managing communications for senior executives, it's crucial to demonstrate your excellent written and verbal communication skills. Keep your application clear, concise, and professional.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Cobalt Recruitment
✨Master Your Diary Management Skills
Since the role involves complex diary management across multiple time zones, practice discussing your experience with calendar tools like Google Calendar. Be ready to share specific examples of how you've successfully managed competing priorities and scheduled meetings efficiently.
✨Showcase Your Communication Prowess
Fluency in English is key, so prepare to demonstrate your written and verbal communication skills. Consider bringing a sample email or report you've crafted in the past to highlight your ability to convey information clearly and professionally.
✨Familiarise Yourself with Relevant Tools
The company uses tools like HubSpot and Slack, so brush up on your knowledge of these platforms. If you have experience with similar software, be prepared to discuss how you used them to enhance productivity and streamline communication.
✨Emphasise Your Adaptability
Working in a fast-paced environment requires adaptability. Think of examples where you've had to adjust quickly to changing circumstances or priorities, especially in a remote setting. This will show that you're ready to thrive in their dynamic culture.
