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- Tasks: Support the Commercial Property Management team with administration and coordination.
- Company: Established property investment and management business with a diverse portfolio.
- Benefits: Permanent position with opportunities for growth and development.
- Why this job: Be a key player in a dynamic team, ensuring smooth operations in property management.
- Qualifications: A-levels or equivalent, plus experience in a property-related role.
- Other info: Great chance to learn about property management and health & safety compliance.
The predicted salary is between 36000 - 60000 £ per year.
About the Company
This client is a well-established, privately owned property investment and management business with a substantial and diverse portfolio of commercial and residential assets across the UK.
The Role
An opportunity has arisen for an experienced Central / Property Administrator to join the in-house Commercial Property Management team on a permanent basis. This role is central to the smooth running of the department, providing high-quality administrative support and acting as a key point of coordination between property managers, tenants, contractors and internal teams.
Key Responsibilities
- General Administration & Department Support
- Support the day-to-day administration of the Commercial Property Management team
- Act as the first point of contact for tenant and contractor enquiries
- Work closely with Property Managers and internal departments including Lettings, Residential, Service Charge and Legal
- Ticketing & Job Orders
- Log maintenance issues and raise tickets accordingly
- Generate job orders as instructed by Property Managers
- Track works from instruction through to completion
- Purchase Order (PO) Management
- Raise and issue POs for commercial repair and maintenance works
- Obtain and record contractor quotations
- Amend and close POs following job completion
- Maintain accurate PO trackers
- Health & Safety Compliance
- Support the coordination of health and safety compliance across the portfolio
- Arrange audits and monitor compliance schedules
- Attend monthly compliance meetings
- Assist with remedial works and compile compliance statistics
- Carry out site visits where required
- Utilities Administration
- Coordinate the setup and closure of utility accounts for commercial and residential properties
- Liaise with utility providers to resolve billing and service issues
- Maintain accurate utility records and account details
- Assist with meter readings and tenant changeovers
- Invoicing & Finance Support
- Submit contractor invoices to the Accounts team
- Investigate and resolve invoice discrepancies
- Carry out weekly invoice status checks
- Tenant & Contractor Liaison
- Act as a key contact for commercial tenants
- Support with repairs, service charge, utilities and insurance queries
- Issue clear instructions to contractors and monitor progress of works
- Additional Duties
- Manage and track keys
- Assist with diary management for the Commercial Property team
- Monitor shared administration and utilities inboxes
- Attend supplier review meetings
- Oversee telephone system setup and call diversions
Person Specification
Essential
- A-levels or equivalent qualification in Business, Administration or similar
- Previous experience in a property-related role (commercial or residential)
- Knowledge of general repairs and maintenance
- Understanding of health & safety requirements
- Excellent organisational and problem-solving skills
Desirable
- Experience using property management systems (e.g. Horizon, Meridian/Vantify)
- Willingness to undertake occasional travel
Property/Central administrator employer: Cobalt Consulting (UK) Ltd
Contact Detail:
Cobalt Consulting (UK) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property/Central administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management field. We all know that sometimes it’s not just what you know, but who you know that can help you land that perfect role.
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. We want to see you shine, so come armed with questions about their properties and how you can contribute to their success!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past. We love to see candidates who can juggle responsibilities like a pro!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for passionate individuals ready to join our team.
We think you need these skills to ace Property/Central administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any previous roles in property administration or related fields, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific experiences that relate to the responsibilities listed, like managing invoices or liaising with tenants.
Showcase Your Problem-Solving Skills: In your application, give examples of how you've tackled challenges in previous roles. Whether it’s resolving a tenant issue or coordinating maintenance works, we want to see how you handle tricky situations!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Cobalt Consulting (UK) Ltd
✨Know Your Stuff
Make sure you understand the ins and outs of property management. Brush up on your knowledge of health and safety compliance, maintenance issues, and the role of a central administrator. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and keep everything running smoothly.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in the role, like handling tenant complaints or managing contractor relationships, and prepare your responses to demonstrate your approach.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. Inquire about the team dynamics, the company's approach to health and safety compliance, or how they measure success in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
