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- Tasks: Be the heartbeat of a busy office, supporting various teams and managing daily operations.
- Company: Join a dynamic property and professional services company with a vibrant culture.
- Benefits: Enjoy a competitive salary, flexible working options, and opportunities for personal growth.
- Why this job: Thrive in a varied role where your organisational skills make a real difference.
- Qualifications: Experience in office management and strong communication skills are essential.
- Other info: Fast-paced environment with plenty of opportunities to shine and grow.
The predicted salary is between 28800 - 43200 £ per year.
This company are seeking a dynamic, proactive and highly organised Office Manager professional to become the central heartbeat of a busy, fast‐paced office within the property and professional services sector. This is an excellent opportunity for someone who loves being the "go-to" person, thrives in a varied role, and enjoys supporting a wide range of stakeholders across the business.
The successful candidate will be confident, adaptable and personable, with the ability to collaborate with multiple departments including surveying, property management, finance, compliance and general office administration.
Key Responsibilities- Act as the welcoming face of the office, greeting clients, visitors, contractors and guests.
- Maintain a positive, organised and efficient office environment.
- Manage stationery, supplies, repairs, building issues and general office upkeep.
- Liaise with suppliers, contractors, and facilities contacts to ensure smooth day‐to‐day operations.
- Oversee meeting rooms, reception, and shared office areas.
- Serve as the central point of contact for staff across all departments.
- Provide hands‐on support to surveying, property management, office admin and operational teams.
- Assist with diary management, phone enquiries, inbox management and general admin tasks.
- Manage a busy workload, ensuring accuracy, timeliness and exceptional attention to detail.
- Support the wider office and executive team where required.
- Process invoices, expenses, purchase orders and billing documentation.
- Support basic bookkeeping functions and financial administration.
- Assist with compliance tasks, audit preparation and internal checks, including working to industry frameworks (e.g. accredited audit standards).
- Any experience with SAGE or similar accounting software is desirable (but not essential).
- Coordinate with building managers, landlords and FM providers around repairs, maintenance and facilities issues.
- Manage relationships with external suppliers and service providers.
- Ensure health & safety and compliance processes are followed.
- Handle escalations professionally and maintain clear communication between stakeholders.
They are looking for someone with a big personality, a proactive mindset and the confidence to support a wide range of colleagues. You will be:
- A natural communicator with warm, professional interpersonal skills
- Highly organised, accurate and reliable
- Comfortable working with numbers and general financial processes
- Able to juggle multiple tasks in a fast‐paced environment
- A hands‐on, adaptable all‐rounder who thrives on variety
- Confident supporting senior leadership as well as wider office teams
- Experienced within property, real estate or professional services
- Comfortable dealing with clients, stakeholders and suppliers
- Someone who takes pride in being the "heart of the office"
- Previous experience in office management, operations coordination or a similar multifaceted role
- Accounts/finance administration experience (invoices, expenses, compliance or audits)
- Facilities management exposure (suppliers, contractors, repairs, front of house)
- Strong communication and stakeholder management skills
- Good time management and ability to handle high volumes of work
- Experience in property or real estate sectors is beneficial
Office Manager in London employer: Cobalt Consulting (UK) Ltd
Contact Detail:
Cobalt Consulting (UK) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property and professional services sector. Attend industry events or join relevant online groups to meet potential employers and get your name out there.
✨Tip Number 2
Be the go-to person! When you’re at interviews, showcase your ability to support various departments. Share examples of how you've successfully collaborated with different teams in past roles.
✨Tip Number 3
Show off your organisational skills! During interviews, talk about how you manage multiple tasks and keep everything running smoothly. Use specific examples to highlight your attention to detail and ability to juggle responsibilities.
✨Tip Number 4
Apply through our website! We love seeing candidates who are genuinely interested in joining us. Make sure to tailor your application to reflect how you fit the Office Manager role and what you can bring to our team.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Show Your Personality: We want to see the real you! Let your personality shine through in your application. Use a friendly tone and don’t be afraid to share a bit about what makes you tick – we love a big personality!
Tailor Your Application: Make sure to customise your CV and cover letter for this role. Highlight your experience in office management and how it relates to the responsibilities listed in the job description. We appreciate when candidates take the time to connect their skills with our needs.
Be Specific About Your Skills: When mentioning your skills, be specific! If you've managed invoices or liaised with suppliers, give us examples. We’re looking for someone who can handle the nitty-gritty of office life, so show us you’ve got what it takes!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Cobalt Consulting (UK) Ltd
✨Show Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring a planner or digital tool to the interview to demonstrate your organisational methods.
✨Be the Warm Welcoming Face
Since you'll be the first point of contact, practice your greeting and body language. A friendly smile and confident handshake can set a positive tone. Think about how you would greet clients and visitors in the role and convey that during your interview.
✨Know Your Numbers
Brush up on basic financial processes and any relevant software like SAGE. Be ready to discuss your experience with invoices, expenses, and compliance tasks. Showing confidence in handling numbers will impress your interviewers.
✨Demonstrate Your Communication Skills
Prepare to discuss how you've effectively liaised with different departments or stakeholders in previous roles. Use specific examples to highlight your interpersonal skills and adaptability, as these are crucial for the role.
