Assistant Facilities Manager in London

An exciting opportunity has arisen for an experienced Assistant Facilities Manager to join a leading property management organisation, supporting the management of a prestigious portfolio of commercial office buildings across Central London. This is an excellent opportunity for an ambitious and proactive FM professional looking to further develop their career within a well-established organisation renowned for managing high-quality commercial properties.

Working closely with the Facilities Management team, the successful candidate will play a key role in supporting the day-to-day operational management of the portfolio, ensuring buildings are maintained to the highest standards and occupiers receive an exceptional level of service. The position offers excellent exposure to all aspects of commercial property management, including hard and soft services, health and safety compliance, contractor management, occupier engagement and financial administration.

Key Responsibilities

• Support the day-to-day facilities management of a portfolio of commercial office buildings across Central London.
• Assist in overseeing the delivery of hard and soft FM services, ensuring consistently high standards.
• Manage relationships with service providers and contractors, monitoring performance against agreed service level agreements (SLAs).
• Carry out regular building inspections, identifying maintenance issues and opportunities for improvement.
• Support the management of planned preventative maintenance (PPM) schedules and reactive maintenance activities.
• Assist with statutory compliance, health and safety procedures, risk assessments and building documentation.
• Develop and maintain positive relationships with occupiers, responding professionally to queries and service requests.
• Support the preparation and monitoring of service charge budgets, expenditure and financial reporting.
• Assist with the coordination of building projects, refurbishment works and contractor activities.
• Maintain accurate records, reports and compliance documentation.
• Work closely with the wider property management team to ensure operational efficiency and an excellent occupier experience.

Candidate Requirements

• Previous experience in an Assistant Facilities Manager, Facilities Coordinator, Building Manager or similar role.
• Experience within commercial office property management is highly desirable.
• Good understanding of hard and soft facilities management services.
• Knowledge of health and safety legislation, statutory compliance and building maintenance requirements.
• Experience managing contractors and monitoring service delivery.
• Strong communication and interpersonal skills, with the ability to build effective relationships with occupiers and stakeholders.
• Excellent organisational skills and the ability to manage multiple priorities across a portfolio.
• A proactive, professional and solutions-focused approach.
• Relevant qualifications such as IOSH, NEBOSH or IWFM would be advantageous but are not essential.

What's on Offer?

• Salary of £40,000 - £45,000 per annum.
• Opportunity to work across a prestigious Central London commercial property portfolio.
• Exposure to high-quality assets and experienced property management professionals.
• A varied role offering responsibility across both operational and customer-facing aspects of facilities management.
• Excellent opportunity for professional development and career progression.