At a Glance
- Tasks: Support the Managing Director with diary management and strategic administrative tasks.
- Company: Fast-growing international investment firm in real estate and private equity.
- Benefits: Competitive salary, health insurance, remote work stipend, and 28 days holiday.
- Other info: Opportunity for professional development and collaboration across UK and US markets.
- Why this job: Join a dynamic team and make an impact in a fast-paced international environment.
- Qualifications: 3+ years as an Executive Assistant with strong organisational skills.
The predicted salary is between 28800 - 48000 € per year.
Overview
Executive Assistant (Remote, UK-Based)
Location: Remote (UK only)
Employment Type: Full-time, permanent
Salary: Competitive, based on experience
About Us
This company are a fast-growing international investment firm specialising in real estate and private equity. With leadership split between the US and the UK, They operate in a dynamic, fast-paced environment where clarity, autonomy, and impact matter. As they continue to scale, They are seeking an exceptional Executive Assistant to support our Managing Director in the US, while working closely with our UK team.
Role Overview
This is a pivotal role for an experienced, proactive Executive Assistant who thrives in an international setting. You will provide high-level support to the Managing Director and senior leadership, taking ownership of complex diary management, cross-border coordination, and strategic administrative support. In addition, you will occasionally assist with personal PA duties to ensure smooth day-to-day management of both professional and private commitments. The right candidate will be highly organised, responsive, and adaptable, with the confidence to manage competing priorities across multiple time zones.
Key Responsibilities
- Manage complex executive calendars across UK, US, and international time zones with precision.
- Coordinate and schedule meetings, calls, travel itineraries, and logistics.
- Monitor and prioritise high-volume inboxes and communications on behalf of senior executives.
- Prepare documents, agendas, briefing packs, and reports.
- Maintain and update records, contact databases, and CRM systems (HubSpot).
- Track follow-ups, deliverables, and deadlines to ensure priorities are met.
- Provide administrative support on special projects, including research, reporting, and investor or partner coordination.
- Handle confidential and sensitive information with complete discretion.
- Assist with occasional personal PA duties (e.g., personal scheduling, household/vendor liaison, and other ad-hoc support as required).
Required Qualifications
- Minimum 3 years\' experience as an Executive Assistant or in a comparable high-level administrative role.
- Fluent in English with excellent written and verbal communication skills.
- Advanced skills in Google Workspace (Calendar, Docs, Sheets, Gmail).
- Experience using Slack for internal communications.
- Proficiency with HubSpot CRM (or a similar platform).
- Strong ability to coordinate seamlessly across multiple time zones.
- Previous experience working in a remote or hybrid environment.
- Highly organised with exceptional attention to detail and time management.
- Previous background within Private equity/ property investment
Preferred Experience
- Background in finance, investment, or professional services.
- Experience supporting executives across both UK and US markets.
- Familiarity with international business etiquette and scheduling.
- Confidence with tools such as Notion, DocuSign, and Zoom.
What We Offer
- Competitive salary tailored to experience.
- Employer pension contributions (in line with or above UK auto-enrolment).
- 28 days paid holiday inclusive of bank holidays, with additional days for long service.
- Remote work stipend and full home office equipment.
- Private health insurance, including mental health support.
- Ongoing training and professional development opportunities.
- A collaborative, ambitious, and internationally connected team.
Right to Work
This role is open to UK-based candidates only, with full right to work in the UK. We are not able to sponsor visas at this time.
Executive Assistant - Remote in London employer: Cobalt Consulting (UK) Ltd
As a fast-growing international investment firm, we pride ourselves on fostering a dynamic and supportive work culture that values clarity, autonomy, and impact. Our remote working model allows for flexibility while providing competitive salaries, comprehensive health benefits, and ample opportunities for professional development, making us an excellent employer for those seeking meaningful and rewarding careers in the real estate and private equity sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Remote in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they operate internationally. Be ready to discuss how your skills can help them manage complex calendars and cross-border coordination.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with tools like Google Workspace and HubSpot. During interviews, highlight your experience with these platforms to demonstrate you're ready to hit the ground running.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our dynamic team and contributing to our fast-paced environment.
We think you need these skills to ace Executive Assistant - Remote in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and coordinating across time zones, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our fast-paced environment. Share specific examples of how you've successfully supported executives in the past, especially in international settings.
Show Off Your Tech Skills:Since we rely heavily on tools like Google Workspace and HubSpot, make sure to mention your proficiency with these platforms. If you have experience with Slack or other communication tools, don’t forget to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Cobalt Consulting (UK) Ltd
✨Master the Time Zones
Since this role involves coordinating across UK and US time zones, make sure you understand how to manage your schedule effectively. Familiarise yourself with the time differences and be prepared to discuss how you would handle scheduling conflicts or urgent requests that may arise due to these differences.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed complex calendars and high-volume communications in the past. Be ready to explain your methods for prioritising tasks and ensuring nothing falls through the cracks, as this is crucial for an Executive Assistant.
✨Demonstrate Discretion and Professionalism
This role requires handling sensitive information, so be prepared to discuss situations where you've maintained confidentiality. Share specific examples that highlight your ability to manage confidential matters with discretion and professionalism.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with Google Workspace, HubSpot, and any other tools mentioned in the job description. If you have experience with similar platforms, be ready to discuss how you adapted to new tools quickly and efficiently.
