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For Companies At a Glance
- Tasks: Provide top-notch admin support to a dynamic advisory team and help deliver exceptional client services.
- Company: Join a professional services firm that values organisation and proactivity.
- Benefits: Enjoy competitive pay, flexible working options, and opportunities for personal growth.
- Why this job: Be the backbone of a busy team and make a real difference in client interactions.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
- Other info: Fast-paced environment with plenty of chances to learn and advance your career.
The predicted salary is between 30000 - 42000 £ per year.
Role Overview
This role provides comprehensive administrative support to a busy advisory team, helping to ensure the smooth delivery of client services alongside wider business support activities. The successful candidate will be proactive, highly organised and comfortable working independently in a professional services environment.
Key Responsibilities
- Administrative Support
- Managing complex diaries, arranging internal and external meetings, confirming attendance and booking meeting rooms
- Setting reminders for meetings, appointments and key deadlines
- Coordinating seminars, client entertainment and other events
- Organising travel arrangements
- Responding to meeting invitations on behalf of the team
- Producing and formatting documents including letters, reports, agendas and minutes
- Processing expenses and mileage claims
- Maintaining accurate and up-to-date filing systems, including archiving
- Updating and working with internal systems and departmental platforms
- Taking notes at meetings, preparing minutes and distributing them when required
- Acting as an extension of the marketing function by supporting brand consistency across all documents, templates and presentations
- Formatting of reports, presentations and client materials
- Maintaining Word and PowerPoint templates in line with brand guidelines
- Ordering and managing business cards
- Proofreading copy including presentations, thought pieces and meeting minutes
- Supporting pitch preparation and logistics
- Updating CVs and case studies for teams
- Ensuring accurate information is recorded and maintained across systems
- Supporting website updates including team profiles and case studies
- Assisting with internal communications and team updates
- Supporting sector meetings, including minute taking and action tracking
- Helping to organise meetings and client events for senior stakeholders
- Compliance
- Liaising directly with clients to gather onboarding and compliance information
- Issuing terms of engagement and chasing signed documentation
- Undertaking conflict of interest checks and maintaining records
- Checking reports to ensure appropriate approval processes are followed
- Supporting invoice accuracy and correct approval procedures
- Assisting with limitation of liability requirements
- Supporting compliance with relevant ISO standards
- Working closely with finance teams, including billing and credit control
- Supporting fee earners with the creation and maintenance of client and job files
- Ensuring client and contact details are accurate and up to date for billing purposes
- Monitoring time recording and issuing reminders where required
- Ensuring job and fee information is entered accurately to support timely invoicing
- Liaising with finance and fee earners to ensure invoices are issued promptly
- Producing reports for teams and departments
- Supporting with additional duties as reasonably required
Team Coordinator - Commercial Agency in City of London employer: Cobalt Consulting (UK) Ltd
Contact Detail:
Cobalt Consulting (UK) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Coordinator - Commercial Agency in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. It’ll help you feel more confident and articulate when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s just good manners!
We think you need these skills to ace Team Coordinator - Commercial Agency in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Team Coordinator role. Highlight your administrative skills and any experience you have in managing diaries, organising events, or supporting teams. We want to see how you can bring your unique flair to our busy advisory team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of your organisational skills and how you've successfully supported teams in the past. We love a good story that showcases your proactive nature!
Showcase Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to proofread their documents, especially when formatting reports and presentations is part of the job!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates about your application status. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Cobalt Consulting (UK) Ltd
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Team Coordinator in a Commercial Agency. Familiarise yourself with the key tasks like managing diaries, coordinating events, and supporting marketing efforts. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to stay organised and proactive, as these traits are crucial for this role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle real-life situations, such as managing conflicting schedules or dealing with last-minute changes. Think about potential scenarios related to diary management, client interactions, and compliance checks, and prepare your responses in advance.
✨Demonstrate Your Communication Skills
As a Team Coordinator, you'll need to communicate effectively with various stakeholders. Be prepared to discuss how you’ve handled communication in previous roles, whether it’s taking minutes at meetings or liaising with clients. Show that you can convey information clearly and maintain professionalism in all interactions.
