Senior MIS Officer in Weymouth

Overview

The Senior MIS Officer will play a pivotal role in ensuring the integrity and accuracy of learner data and funding-related submissions across the College. The post holder will work closely with the MIS team to support data compliance with funding regulations, generate detailed reports, and prepare error-free data returns for external agencies. In addition, this role involves providing leadership and training within the MIS function to ensure that the College\’s data systems support its strategic and operational objectives and are fully audit-ready.

Responsibilities

• Oversee the day-to-day administration of learner data within the College\’s main student records system.
• Lead on data compliance activities, ensuring all funding claims and submissions are both maximised and accurate.
• Collaborate with the MIS Director to review and refine data processes, guaranteeing the quality and integrity of information submitted to external agencies.
• Prepare timely, error-free data returns and produce regular funding reports to track academic income and other key performance indicators.
• Act as a super-user for the student records system (e.g. ProSolution and 4CAST), providing technical expertise and support to colleagues across both College sites.
• Develop and deliver training sessions for College staff to enhance understanding and effective use of the data systems and software tools.
• Conduct regular audits and quality checks of learner data, implementing robust procedures for data cleansing, transfers, and withdrawals.
• Support the College\’s business planning processes by ensuring that curriculum changes and academic designs are accurately reflected in the data systems.
• Liaise with academic and administrative staff to increase awareness of the importance of accurate data recording and reporting.
• Deputise for the MIS Director as required to ensure continuity of service during critical periods.

Qualifications and Experience

• Significant experience in Management Information Systems (MIS) is essential.
• Excellent IT skills, particularly within Microsoft Office applications, with a strong foundation in SQL and database management.
• High level of accuracy in data handling and reporting, with the ability to identify and resolve data inconsistencies.
• Strong analytical and problem-solving skills, with experience in data mining, mapping, and automation processes.
• Proven ability to prioritise tasks effectively, manage conflicting deadlines, and work collaboratively within a team.
• A proactive attitude towards professional development and continuous improvement of MIS services.

Safeguarding and Recruitment

Coastland College is committed to the safeguarding of children and vulnerable adults. All applicants must be willing to undergo child protection screening appropriate to the post, including an Enhanced Disclosure and Barring Service Check. A copy of our Safeguarding Policy can be found on the College website.

About Coastland College

Coastland College is a General Further Education College spread across two campuses – one situated on the Jurassic coastline in Weymouth and the other on an 18th Century Estate near Dorchester. As a newly united organisation, we are bringing together the best of both Weymouth College and Kingston Maurward College to create an enhanced learning experience with resources, courses, and facilities.

We are Connected | We are Courageous | We are Dynamic | We are Empowering | We are Welcoming. With our combined expertise and resources, Coastland College is one of the region’s most dynamic and versatile providers, offering A-Levels, vocational courses, land-based studies, and Apprenticeships to inspire student and apprentice success beyond expectation.

We offer a warm welcome, a highly supportive and flexible approach to work, and a range of benefits designed to support health, wellbeing, and personal development. Specific benefits include: generous annual leave, additional closure days over Christmas and Easter, pension schemes, access to confidential support services, dedicated CPD days, family-friendly policies, an annual wellbeing-focused appraisal, on-site parking and gym, employee discounts, and health and wellbeing initiatives.

Benefits

• Generous annual leave entitlement of 25 days plus bank holidays (pro-rata for part-time roles), increasing by one day per year of service up to 30 days after five years.
• Additional closure days over Christmas and Easter.
• Generous Pension Scheme (LGPS or TPS depending on role).
• Access to Care First – confidential emotional support and practical advice.
• Dedicated CPD learning days for development.
• Family-friendly policies and wellbeing initiatives.
• Annual appraisal focusing on wellbeing and CPD.
• Free on-site parking and gym.
• Employee discounts at on-site facilities.
• Health and wellbeing initiatives including eyecare vouchers and staff counselling.

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