Business Administrator Apprenticeship

The successful post holder will be required to provide a full range of personnel administrative support and coordination, particularly in the areas of time management, payroll preparation, personal development reviews, training, recruitment, absence records, procedures, preparation of reports and file management.

Wage: £16,640 for your first year, then could increase depending on your age. National Minimum Wage rate for apprentices.

Hours: Monday - Friday, 08:30 - 17:00 (College attendance on a Tuesday), 40 hours a week.

Duration: 1 year 6 months.

What you'll do at work:

• Administer time management system, liaising with Managers & Cell Leaders.
• Assist with preparation of monthly payroll.
• Administration and coordination of Personal Development Reviews, holiday booking and sickness and non-sickness absence, training matrix, and ensuring correct paperwork has been raised, return to work interviews and sickness records and all paperwork associated with employment.
• General human resources administration, filling and update records.
• Maintain and administer Human Resources electronic spreadsheets and databases.
• Ensuring adherence with fire and evacuation procedures.
• Ensuring compliance with applicable codes, laws, rules, regulations, standards, policies and procedures.
• Perform administrative duties, including filing, scanning, processing and preparing documents.
• Continual improvements where appropriate.
• To undertake any other duties that are reasonably required.

Where you'll work: Blandford Heights, Blandford Forum, DT11 7TG.

Training: Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Skills: Skilled in the use of multiple IT packages and systems relevant to the organisation in order to write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and presents solutions to management. Drafts correspondence, writes reports and is able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice from more experienced team members when appropriate. Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themselves to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

The apprentice will attend Coastland College one day per week (term-time only).

Requirements:

• GCSE in Maths (grade 4).
• Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Other requirements: You must be prepared to commit to your work and training for the duration of the apprenticeship. You will be required to attend an interview and assessment at Coastland College to ensure you meet the relevant entry requirements for this apprenticeship. If a suitable candidate is found prior to the advertised closing date, it may close earlier so please apply early to avoid disappointment.

About this employer: Hospital Metalcraft Limited has been manufacturing medical furniture & equipment since 1953. We have established ourselves as a leading supplier to the National Health Service and are recognised by many thousands of satisfied customers around the world. Hospital Metalcraft’s commitment to training its staff is an investment in the company's future. With over 150 skilled employees, we are a significant employer in North Dorset. The company has vacancies for apprentices, offering you the opportunity to develop new skills, gain a professional qualification whilst having the security of a wage and the prospect of a career with a leading market manufacturer. You will benefit from on-the-job training, from your colleagues at work and off the job training at Coastland College. Through this, you will learn the theory and develop all the skills you need. You will also produce work which is assessed against national standards.

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions. You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship: Following completion of the apprenticeship, the right candidate may be offered a position as a permanent member of staff.

The contact for this apprenticeship is: WEYMOUTH COLLEGE. The reference code for this apprenticeship is VAC2000027189.