At a Glance
- Tasks: Support the day-to-day management of our busy vehicle fleet and ensure everything runs smoothly.
- Company: Join Co Wheels, a leading car share operator on a mission for greener cities.
- Benefits: Enjoy competitive salary, generous holiday, and growth opportunities in a relaxed environment.
- Other info: Flexible work patterns and a chance to thrive in an innovative company.
- Why this job: Make a real difference in sustainable transport while working in a friendly, supportive team.
- Qualifications: Strong communication skills and a proactive approach to problem-solving are essential.
The predicted salary is between 30000 - 40000 £ per year.
Join our journey! Are you a natural problem solver with a talent for staying organised? Looking to join a small, supportive team where no two days are the same? Co Wheels Car Club is the perfect place for you. As one of the UK’s leading car share operators, we're on a mission to enable simple and responsible urban living. Your work will help people access cars on demand, which means fewer cars, greener cities, and a world of difference.
At Co Wheels, we’re revolutionising how people access vehicles with our app-based ‘pay-as-you-go’ self-service car hire. With a fleet of over 800 shared vehicles and a membership of 40,000+ spread across more than 60 towns and cities in the UK, we’re helping people drive smarter. As a registered Social Enterprise, we’re also making a real difference by delivering sustainable shared pool car and fleet management solutions to sectors like local government, the NHS, universities, and housing providers.
As our fleet of vehicles across the UK grows, we’re looking for a proactive, detail-driven Fleet Administrator to join our small team.
The RoleWe are looking to hire a fast-learning, energetic individual to assist our Fleet Supervisor with the day-to-day running of our Car Club Fleet. Working in a fast-paced environment, the right candidate will have a key role to play within our organisation, ensuring we keep our vehicles roadworthy and well-maintained. Our chosen applicant will have the support they need to gain new skills and to realise their potential as part of a passionate, purposeful, and friendly team.
You’ll be working in a friendly environment where your work really matters. Whether it’s chasing a garage for a service update, helping onboard new vehicles, or tracking down the cause of a vehicle issue, you’ll be on the frontline of keeping our car club running like clockwork.
- Supporting the day-to-day management of a busy vehicle fleet.
- Coordinating vehicle servicing, MOTs, repairs, and maintenance to minimise downtime.
- Responding to fleet-related issues, including accidents, damage, and breakdowns.
- Ensuring vehicles are maintained to high cleanliness, safety, and roadworthiness standards.
- Maintaining fleet systems, permits, tax reminders, and vehicle records.
- Providing administrative and operational support to the wider Fleet and Maintenance team.
- Liaising with all other departments, particularly the on-the-road fleet teams and Customer Service team.
- Strong communication and organisational skills.
- Confident conversing with all kinds of people and able to build positive relationships with internal and external people alike.
- Ability to recognise actual and potential problems and be proactive in seeking relevant solutions.
- Flexible approach to work and shift patterns.
- Good knowledge of IT programs and comfortable using different software programs.
- Strong focus on continuous improvement.
- Must be able to use own initiative and think independently.
This role is vital in ensuring our fleet remains reliable and accessible, helping communities across the UK adopt more sustainable transport options. If you're ready to join an innovative, mission-driven company where you can make a real difference, we'd love to hear from you. Apply today!
Why Co Wheels?- Competitive Salary - We value your hard work!
- Generous Holiday - 25 days + bank holidays to recharge.
- Company ECOS Car Scheme – As part of MG UK, our staff can take advantage of the MG ECOS Scheme.
- Cycle-to-Work Scheme - Plus secure cycle storage for your ride.
- Growth Opportunities – We want to see you thrive and progress within the company.
- Annual Bonus – Based on company/group targets and KPI.
- Relaxed Dress Code – No need to wear a suit to be your best self.
Hours: 37.5 per week (9am - 5pm, Monday - Friday)
Job Type: Full-time, Permanent
Experience: Business or Fleet Admin: 1 year (Desirable), Full Clean Driving Licence (Desirable)
Work Location: Newcastle upon Tyne, office-based
To apply, please send your CV and Covering Letter to: david.keenan@co-wheels.org.uk
Fleet Administrator (office based in Central Newcastle upon Tyne) employer: Co Wheels
At Co Wheels Car Club, we pride ourselves on being an excellent employer that fosters a supportive and dynamic work environment in the heart of Central Newcastle upon Tyne. Our team is dedicated to making a positive impact on urban living through sustainable transport solutions, and we offer generous benefits such as competitive salaries, ample holiday, and growth opportunities to help you thrive in your career. Join us and be part of a passionate team where your contributions truly matter and where you can develop your skills while making a real difference in communities across the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator (office based in Central Newcastle upon Tyne)
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Co Wheels and their mission. Understanding their values and how they operate will help you connect with the team and show that you're genuinely interested in being part of their journey.
✨Tip Number 2
Practice your problem-solving skills! Since the role involves tackling various fleet-related issues, think of examples from your past experiences where you've successfully solved problems. This will demonstrate your proactive approach and ability to think on your feet.
✨Tip Number 3
Show off your organisational skills! Bring along any tools or methods you use to stay organised, whether it's a planner, an app, or a system you’ve developed. This will highlight your ability to manage the day-to-day operations of the fleet effectively.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the position and keep you fresh in their minds as they make their decision.
We think you need these skills to ace Fleet Administrator (office based in Central Newcastle upon Tyne)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Fleet Administrator role. Highlight your organisational skills and any relevant experience in fleet management or administration.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're passionate about joining Co Wheels. Share specific examples of how you've solved problems or improved processes in previous roles to show us what you can bring to our team.
Showcase Your Communication Skills:Since this role involves liaising with various teams, emphasise your strong communication abilities. Mention any experiences where you've successfully built relationships or resolved conflicts.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Co Wheels
✨Know the Company Inside Out
Before your interview, take some time to research Co Wheels and their mission. Understand their role in promoting sustainable transport and how they operate their car-sharing service. This will not only show your genuine interest but also help you align your answers with their values.
✨Showcase Your Organisational Skills
As a Fleet Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or solved problems efficiently. Highlighting your ability to stay on top of things will resonate well with the interviewers.
✨Demonstrate Problem-Solving Abilities
Think of specific instances where you've identified issues and implemented solutions. Whether it was a vehicle-related problem or a logistical challenge, sharing these stories will illustrate your proactive approach and ability to think independently, which is crucial for this role.
✨Ask Thoughtful Questions
Prepare a few questions to ask at the end of your interview. Inquire about the team dynamics, the challenges they face in fleet management, or opportunities for growth within the company. This shows that you're engaged and serious about contributing to their mission.
