- Remote working days, alongside time as part of an on-site team
- Join a growing organisation – be part of an expanding residential care group with opportunities to develop as the finance team grows
- Varied, hands-on role spanning sales ledger, purchase ledger, credit control and audit support – ideal for building broad finance experience
Full Description
Key Responsibilities
Sales Ledger & Care Billing
- Monitor monthly fees for residents and local authorities, processed via Salesforce, portal billing, or manually raised invoices
- Monitor petty cash for two smaller companies, including balancing and keying
- Post incidental expenses to residents' accounts and issue monthly bills
- Work with other team members on fee deviations and non-receipt of expenses
- Liaise with home management teams on fee changes and maintain an accurate, up-to-date billing system
Enter invoices as they arrive, mainly via email, as part of our move towards a paperless process, attaching documentation in Sage
Set up new supplier profiles in the system
Prepare weekly payment runs for suppliers
Reconcile supplier statements to identify and resolve errors
Assist the accounting team with prepayments and accruals
Credit Control
Monitor resident and local authority accounts for overdue balances, running regular aged debt reports from Sage Intact
Chase outstanding payments by phone, email and letter, maintaining a professional and empathetic tone with families and local authorities
Keep clear, up-to-date records of all credit control communication and agreed payment plans
Escalate persistent non-payment issues to the Senior Finance Manager and home management teams as needed
Provide regular debtor reports and updates to management, highlighting risk accounts and cash flow impact
Help update spreadsheets used for financial monitoring, as required
Scan and digitally file paper financial records
Support the finance team with audit preparation
Undertake other miscellaneous work as it arises during the normal working week
A Successful Candidate Should Have
Personal attributes
Discreet and trustworthy when handling sensitive financial and resident data
Empathetic and sensitive to the needs of a care environment
Proactive, willing to pick up ad hoc tasks as the finance team grows
What we're looking for
Well organised, able to manage multiple deadlines including weekly payment runs and monthly billing cycles
Good written and verbal communication skills
Comfortable working both independently (on remote days) and as part of a team
Strong numeracy and high attention to detail
Fast, accurate data entry and typing
Candidate Must Have
AAT Level 4 (or working towards), or equivalent bookkeeping qualification
Previous experience in a sales/purchase ledger, accounts, or bookkeeping role
Confident using Microsoft Excel, including spreadsheets, basic formulas, and VLOOKUP/pivot tables
Experience with Sage Intacct, Sage 50, or similar accounting software
Experience in a care home, healthcare, or similar regulated multi-site environment
Experience with Salesforce or portal-based billing systems
Experience reconciling supplier statements and handling accruals/prepayments
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Accounts Assistant (Sales & Purchase Ledger) in Exminster employer: Co Active Limited
Co Active Limited in Torquay is an exceptional employer, offering a supportive and nurturing environment for Health Care/Support Assistants. With a focus on employee growth through comprehensive training and development, we foster a culture of teamwork and compassion, ensuring that our staff feel valued and empowered in their roles. Working at our purpose-built Care Home at Meadfoot View not only allows you to make a meaningful impact in the lives of residents but also provides a fulfilling career path in the heart of a vibrant community.
