At a Glance
- Tasks: Provide essential admin support across healthcare departments in a secure environment.
- Company: Join CNWL NHS Foundation Trust, committed to safeguarding and quality care.
- Benefits: Competitive salary, flexible hours, and opportunities for skill development.
- Other info: Dynamic role with potential for career growth in the NHS.
- Why this job: Make a difference in healthcare while gaining valuable experience in a supportive team.
- Qualifications: Good education, previous admin experience, and strong communication skills required.
The predicted salary is between 25760 - 27476 £ per year.
We are seeking a well‑organised individual to provide general administrative support to the services based across all healthcare departments within HMP Woodhill.
Main Duties
- Provide general administrative support where required.
- Distribution of post.
- Timely processing and response to routine correspondence.
- Acting as the first point of contact for the prison and external agencies.
- Ensuring information is processed confidentially and in a timely manner.
- Providing secretarial support to the wider team.
- Producing the daily patient movement list (PMMS).
- Responding to requests for Medical Records within set timescales.
- Scanning and filing patient records.
- Supporting the implementation of management information systems.
- Providing administrative support for the recruitment process.
- Allocating internal and external appointments.
- Ordering supplies, including medical and stationery requirements.
- Liaising with internal and external agencies to ensure routine maintenance of equipment and treatment areas.
- Providing statistical information and supporting data collection exercises.
Person Specification
Education and Qualifications
- A good level of general education – at least O level or GCSE standard for English and Maths or equivalent.
Previous Experience
- Previous office and administrative experience.
- Experience and knowledge of software programmes.
- Good written and oral communication skills.
- Experience of working within an NHS department or secure settings environment.
Skills & Knowledge
- High accuracy and attention to detail.
- Ability to prioritise and plan workload to meet deadlines.
- Willingness to develop own skills and knowledge.
- Ability to maintain quality in own work.
- Flexibility to provide admin cover in all healthcare areas.
- Ability to work autonomously and within a team.
Equal Opportunities
CNWL NHS Foundation Trust is committed to safeguarding all children and vulnerable adults and follows safe recruitment practices to protect them.
Salary and Hours
Salary: £25,760 – £27,476 per annum (pro rata if part‑time). Hours: 37.5 hours per week, Monday to Friday.
Administrator in Milton Keynes employer: CNWL
At CNWL NHS Foundation Trust, we pride ourselves on being an exceptional employer, offering a supportive work culture that values teamwork and professional development. Located within HMP Woodhill, our administrative roles provide meaningful opportunities to contribute to healthcare in a secure environment, with competitive salaries and a commitment to employee growth through training and development initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Milton Keynes
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like CNWL.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at CNWL.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like CNWL, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Administrator in Milton Keynes
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at CNWL.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at CNWL.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to CNWL. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at CNWL. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at CNWL
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research CNWL’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
