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- Tasks: Assist with trademark formalities, data input, and client correspondence in a dynamic team.
- Company: Join CMS, a global law firm with a bold and innovative approach.
- Benefits: Enjoy competitive salary, flexible working, generous holidays, and private medical insurance.
- Why this job: Be part of a leading trademark team and develop your skills in a supportive environment.
- Qualifications: Experience in trademark formalities and strong organisational skills are essential.
- Other info: Diversity and inclusion are at the heart of our culture; we welcome all applicants.
The predicted salary is between 30000 - 42000 £ per year.
About us
CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.
We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.
About the role
CMS has the largest trademark team in the UK comprising 9 partners and 40 associates, with over 25 years’ experience of managing trade mark portfolios. We act for major household names across all sectors, delivering advice on some of the world’s largest trade mark portfolios. CMS offers the full spectrum of Trade mark work: due diligence and transactional; clearance and prosecution; strategic and day-to-day advice including portfolio management; trade mark-related aspects of advertising and marketing; and enforcement. Our dedicated and experienced Trade Mark Records team handles all aspects of trade mark formalities and renewals, bringing greater savings and efficiencies for our clients and maintaining experience and specialism for this important work type.
In this role, you can expect to get involved in a variety of work including:
- Inputting data on our records system – Patricia.
- Updating records to reflect new deadlines/statuses; providing diary reports to wider team.
- Extensive use of UKIPO and WIPO websites/databases including but not limited to downloading incoming correspondence, preparing and filing various trademark forms such as new applications, renewals, assignments, change of names, etc.
- Dealing with formalities associated with trademark and design applications.
- Preparing and filing UK and International trademark and design applications.
- Liaising with our EU trademark and designs team in Warsaw
- Reporting new trademark/design filings, publications, and checking and reporting registration certificates to client.
- Corresponding effectively with foreign agents; seeking and preparing cost estimates; preparing powers of attorney etc.; filing assignments/change of names etc.
- Corresponding effectively with clients, seeking instructions, reporting developments etc.
- Renewals – assisting with trademark renewals in the UK and overseas.
- Managing own deadline diary
- Opening, new matters including sending conflict checks.
- Ensuring document management system (DMS) is kept up to date with all correspondence.
You will manage renewals for a number of clients. This includes but is not limited to the following:
- Corresponding effectively with foreign agents;
- Seeking and preparing cost estimates;
- Preparing powers of attorney etc;
- Filing assignments/change of names etc.
About you
We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
- Experience of trademark formalities work, to include inputting trade mark data into databases accurately and monitoring deadlines is essential (one year, minimum).
- Self-motivated and proactive attitude are essential.
- Enthusiastic, confident with good organisational and administration skills.
- Flexible and able to effectively manage a number of priorities at any one time.
- High level of accuracy and attention to detail.
- Good Microsoft Office skills.
- Good communication skills, both oral and written.
Desirable qualifications/skills/experience:
- Knowledge of Patricia database would be an advantage but not essential
- Previous experience of a document management system would be beneficial but not essential.
What’s in it for you?
We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:
- Competitive basic salary (reviewed annually)
- Flexible, hybrid working policy
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Holiday exchange scheme
- Private medical insurance
- Enhanced parental leave
If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.
Equal opportunities
At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us. In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field.
As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.
When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break.
We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index. We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact the TalentAcquisition@cms-cmno.com who will be happy to support you.
Ready to apply? Here are the next steps.
We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions.
Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
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Trade Mark Records Formalities Assistant London employer: cms
Contact Detail:
cms Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trade Mark Records Formalities Assistant London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching CMS and understanding their values and culture. Tailor your responses to show how you align with their dynamic approach and commitment to innovation.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience with trademark formalities and your proactive attitude.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the CMS team.
We think you need these skills to ace Trade Mark Records Formalities Assistant London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Trade Mark Records Formalities Assistant role. Highlight your experience with trademark formalities and any relevant skills that match what we're looking for.
Show Off Your Attention to Detail: Since accuracy is key in this role, give examples in your application that demonstrate your attention to detail. Whether it's managing deadlines or inputting data, let us know how you ensure everything is spot on.
Be Yourself: We want to get to know the real you! Use your application to showcase your personality and enthusiasm for the role. A bit of flair can go a long way in making your application stand out.
Apply Through Our Website: Don't forget to submit your application through our careers site! It's the best way to ensure it gets to the right people. Plus, if you have any questions, our Talent Acquisition team is just an email away.
How to prepare for a job interview at cms
✨Know Your Stuff
Make sure you brush up on trademark formalities and the specific tasks mentioned in the job description. Familiarise yourself with the Patricia database and UKIPO/WIPO websites, as these will likely come up during your interview.
✨Show Your Organisational Skills
Since this role requires managing multiple deadlines and priorities, be ready to discuss how you stay organised. Share examples of how you've successfully managed your time and tasks in previous roles.
✨Communicate Clearly
Effective communication is key in this position. Prepare to demonstrate your written and verbal communication skills by discussing past experiences where you liaised with clients or foreign agents. Practice articulating your thoughts clearly and confidently.
✨Embrace Flexibility
CMS values a flexible approach, so be prepared to discuss how you adapt to changing circumstances. Share examples of when you've had to pivot quickly in your work and how you handled it. This shows you're proactive and adaptable!
