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- Tasks: Join our Real Estate team as a Legal Secretary, managing diaries, emails, and client relations.
- Company: CMS is a global law firm with over 5,800 lawyers in 80+ offices across 45 countries.
- Benefits: Enjoy flexible working, competitive salary, generous holidays, and private medical insurance.
- Why this job: Be part of a dynamic firm that embraces technology and values diversity and inclusion.
- Qualifications: Ideal candidates are adaptable, organised, and have experience in a corporate or legal environment.
- Other info: We encourage applications from diverse backgrounds and those returning to work after a break.
The predicted salary is between 30000 - 42000 £ per year.
Are you looking for a new opportunity within a law firm that is significantly growing in size and global reach?
About us
CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.
We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.
About the role
We are looking for a Legal Secretary to join our Real Estate team in Aberdeen to provide a high-quality and efficient secretarial service to Partners, fee-earners and trainee solicitors. Reporting directly to the Office Manager, your focus will be on efficiently managing your own workload and being proactive with the ability to work on your own initiative.
Tasks include, but are not limited to:
- Diary management using own initiative to arrange meetings and calls and liaising with other secretaries/external clients
- Comprehensive e-mail management – checking, prioritising and summarising e-mails on a daily basis and dealing with correspondence where necessary
- Collating documentation for meetings and circulating agendas in advance
- Making travel arrangements as required and preparing itineraries
- Booking video/calls, meeting rooms and required refreshments, and lunch and dinner reservations
- Booking attendance at conferences/seminars (including national and international travel) and organising trip itineraries and logistics
- Dealing with all aspects of client and matter opening and dealing with client and matter maintenance matters
- Taking a proactive approach to building relationships with clients and their secretaries in a professional manner
- Organisation of any team socials and other events as may be required
About you
We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
You will need to be adaptable to change whilst maintaining a professional approach, demonstrating high levels of client care, organisational and time management skills. Ideally, you will have previous experience of working within a busy corporate environment, preferably in the legal sector (with real estate experience) demonstrating a proactive and enthusiastic approach with high levels of IT literacy, superb attention to detail and the ability to learn new systems quickly.
What’s in it for you?
We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:
- Competitive basic salary (reviewed annually)
- Flexible, hybrid working policy
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Holiday exchange scheme
- Private medical insurance
- Enhanced parental leave
- Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.
If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.
Equal opportunities
At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us. In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field.
As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.
When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break.
We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index.
We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact Becky Lowe at TalentAcquisition@cms-cmno.com who will be happy to support you.
Ready to apply? Here are the next steps.
We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions.
Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
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Legal Secretary - Real Estate - Aberdeen employer: cms
Contact Detail:
cms Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Real Estate - Aberdeen
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to real estate. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions or interviews.
✨Tip Number 2
Network with professionals in the legal sector, especially those working in real estate. Attend industry events or join relevant online forums to build connections that could provide insights or even referrals for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan or a sample itinerary. This practical demonstration can set you apart and highlight your proactive approach to managing workloads effectively.
✨Tip Number 4
Research CMS's recent projects and initiatives in the real estate sector. Being knowledgeable about their work will allow you to engage in meaningful conversations and show your genuine interest in contributing to their success.
We think you need these skills to ace Legal Secretary - Real Estate - Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles, particularly within real estate. Emphasise your organisational skills, attention to detail, and any specific software proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention how your skills and experiences make you a great fit for the position and demonstrate your understanding of CMS's values and approach.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, such as diary management, email prioritisation, and client relationship building. Use specific examples from your past work to illustrate these skills.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal Secretary role.
How to prepare for a job interview at cms
✨Research the Firm
Before your interview, take some time to research CMS and its Real Estate team. Understand their values, recent projects, and how they leverage technology in their work. This will help you demonstrate your genuine interest in the firm and align your answers with their goals.
✨Showcase Your Organisational Skills
As a Legal Secretary, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks, prioritised effectively, and maintained attention to detail. This will highlight your suitability for the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of situations where you had to handle unexpected changes or challenges in a busy environment, particularly in a legal context, and be ready to explain how you navigated those situations.
✨Demonstrate Your IT Literacy
Given the emphasis on technology in the job description, be prepared to discuss your proficiency with various software and tools. Highlight any experience you have with document management systems, email management, and other relevant technologies that can enhance your efficiency as a Legal Secretary.
