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- Tasks: Join our Real Estate team as a Legal Secretary, managing diaries, emails, and client relations.
- Company: CMS is a global law firm with over 5,800 lawyers in 80+ offices, passionate about client relationships.
- Benefits: Enjoy flexible hybrid working, competitive salary, generous holidays, and private medical insurance.
- Why this job: Be part of a dynamic firm embracing technology and diversity, supporting your growth from day one.
- Qualifications: Ideal candidates are adaptable, organised, and have experience in a corporate or legal environment.
- Other info: We celebrate diversity and encourage applications from all backgrounds, including those returning to work.
The predicted salary is between 30000 - 42000 £ per year.
Are you looking for a new opportunity within a law firm that is significantly growing in size and global reach?
About Us
CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in. We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.
About The Role
We are looking for a Legal Secretary to join our Real Estate team in Aberdeen to provide a high-quality and efficient secretarial service to Partners, fee-earners and trainee solicitors. Reporting directly to the Office Manager, your focus will be on efficiently managing your own workload and being proactive with the ability to work on your own initiative.
Tasks include, but are not limited to:
- Diary management using own initiative to arrange meetings and calls and liaising with other secretaries/external clients
- Comprehensive e-mail management – checking, prioritising and summarising e-mails on a daily basis and dealing with correspondence where necessary
- Collating documentation for meetings and circulating agendas in advance
- Making travel arrangements as required and preparing itineraries
- Booking video/calls, meeting rooms and required refreshments, and lunch and dinner reservations
- Booking attendance at conferences/seminars (including national and international travel) and organising trip itineraries and logistics
- Dealing with all aspects of client and matter opening and dealing with client and matter maintenance matters
- Taking a proactive approach to building relationships with clients and their secretaries in a professional manner
- Organisation of any team socials and other events as may be required
About You
We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
- You will need to be adaptable to change whilst maintaining a professional approach, demonstrating high levels of client care, organisational and time management skills.
- Ideally, you will have previous experience of working within a busy corporate environment, preferably in the legal sector (with real estate experience) demonstrating a proactive and enthusiastic approach with high levels of IT literacy, superb attention to detail and the ability to learn new systems quickly.
What’s in it for you?
We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:
- Competitive basic salary (reviewed annually)
- Flexible, hybrid working policy
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Holiday exchange scheme
- Private medical insurance
- Enhanced parental leave
- Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.
If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.
Equal opportunities
At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us. In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field.
As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.
When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break.
We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index.
We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact a member of the Talent Acquisition team at TalentAcquisition@cms-cmno.com who will be happy to support you.
Ready to apply? Here are the next steps.
We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions.
Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
Legal Secretary - Real Estate - Aberdeen employer: CMS UK
Contact Detail:
CMS UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Real Estate - Aberdeen
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to real estate. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions.
✨Tip Number 2
Network with professionals in the legal sector, especially those working in real estate. Attend relevant events or join online forums to build connections that could provide insights or even referrals for the position.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. Be ready to discuss these experiences in detail during interviews.
✨Tip Number 4
Research CMS and their approach to technology in the legal field. Being knowledgeable about their use of generative AI and other innovations can set you apart as a candidate who aligns with their forward-thinking culture.
We think you need these skills to ace Legal Secretary - Real Estate - Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles, particularly within real estate. Emphasise your organisational skills, attention to detail, and any previous work in a corporate or legal environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific tasks from the job description, such as diary management and e-mail handling, and explain how your skills align with these responsibilities.
Highlight IT Literacy: Given the emphasis on high levels of IT literacy, be sure to mention any relevant software or systems you are proficient in. This could include document management systems, scheduling tools, or any other technology used in legal settings.
Showcase Adaptability: Demonstrate your ability to adapt to change and manage multiple tasks efficiently. Provide examples from your past experiences where you successfully handled a busy workload or adapted to new processes.
How to prepare for a job interview at CMS UK
✨Research the Firm
Before your interview, take some time to research CMS and its Real Estate team. Understand their values, recent projects, and how they leverage technology in their work. This will help you tailor your responses and show genuine interest.
✨Demonstrate Organisational Skills
As a Legal Secretary, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, particularly in a busy corporate environment.
✨Showcase Your IT Literacy
Highlight your proficiency with various software and tools that are relevant to the role. If you have experience with document management systems or scheduling software, be sure to mention it during the interview.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, the firm's approach to client relationships, or opportunities for professional development. This shows your enthusiasm and engagement.
