Legal PA - EPC Team London

We are looking for an experienced PA to join our Energy & Infrastructure team in London. This role provides a broad base of responsibilities supporting specialist energy partners. You will have proven strong PA experience, preferably working within a law firm, providing support at partner level and have strong organisational skills. You will be confident in meeting the frequent demands of a fast-paced environment, with the understanding that strong communication with those you will be supporting is fundamental.

Key Responsibilities

• Diary management - anticipating and managing all areas of diaries, including diarising calls and meetings, proactively managing travel and diary reorganisation, and helping to organise events with external clients.
• Drafting correspondence as required, including emails and sending on behalf of partners, including liaising with clients.
• Comprehensive travel arrangements including sourcing and booking hotels and transport on our online booking tool.
• Understanding the partner's way of working and adapting to meet their needs, including proactively staying on top of tasks and suggesting new methods of working more efficiently.
• Assisting with client relationship management and client pitching, including creating and amending PowerPoint presentations and being PowerPoint proficient.
• Establishing own administrative systems.
• Efficiently managing own workload and being proactive with the ability to work on own initiative.
• Becoming adept at proof reading and quality checks on all work produced.
• Building good working relationships with colleagues.
• Establishing rapport with clients.
• Becoming adept at using CMS CMNO systems and office equipment, including Bridge (to help with managing and keeping contact lists up-to-date) and CMS deal rooms.
• Becoming familiar with legal terminology of practice area.
• Establishing relationships with clients and anticipating their needs.
• Understanding firm’s culture and goals.
• Organising document management, including opening files and drafting retainer letters, archiving and ensuring that all relevant documents are filed electronically and paper-based, as required.
• Demonstrating an in-depth understanding of the end-to-end billing process and Elite (Financial System) and liaising with billing/finance systems teams, producing the relevant documentation and reports and dispatching invoices.
• Assisting across practice groups/teams whenever he/she has spare capacity/as required.
• Delegating where necessary administrative tasks to administrative members of the team.

About You

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• Strong PA/secretarial background at partner level.
• Advanced level written and verbal skills.
• Good understanding of entire Microsoft Office Suite, including AI tools such as Copilot, Harvey, etc.
• 70 wpm typing skills.

Skills & Knowledge

• Outlook, Word, PowerPoint, Excel, Document management system.
• Positive attitude with a practical, common-sense approach; resilient.
• Audio and copy typing.
• Excellent organisational and administrative skills.
• Drafting documents autonomously.
• Fee/Billing Management.
• Confident with excellent communication skills, ability to relate to people at all levels.
• Ability to prioritise tasks and remain calm when working under pressure.
• Excellent attention to detail.
• Actively embraces technology, including AI and collaboration tools, to improve efficiency, optimise processes and support smarter, more effective delivery of support services.

This is a secretarial role and not a route to becoming a trainee lawyer. For trainee lawyer opportunities, please visit: CMS Emerging Talent.

What’s in it for you?

Benefits

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually).
• Flexible, hybrid working policy.
• Generous bonus scheme.
• Up to 25 days holiday (rising to 28 days with service).
• Holiday exchange scheme.
• Private medical insurance.
• Enhanced parental leave.
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.