Accounts Payable & Expenses Administrator in Glasgow

Accounts Payable & Expenses Administrator

Accounts Payable & Expenses Administrator role at CMS UK

This role is a key member of the finance operations team, delivering expenses and accounts payable services.

About The Role

The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholder communication and service orientation. This role also ensures compliance with the firm’s policies and regulatory requirements.

Responsibilities

• Administration of Expense System
• Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
• Liaising with External Auditors on tax queries
• Working with HR and Tax teams in relation to Expense Policy
• Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
• Analyse Unapproved, unprocessed, and draft expense items
• Administration of new starters and leavers
• Audit of items allocated to Expense Team
• Audit of items reclaimed outside of expense policy
• Administration of delegates within Expense System
• Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
• Processing out of pocket payments and direct debits through bank portal and 3E
• Administration of Corporate Credit Card Programme
• Reconciling monthly Credit Card Statements for 300+ users
• Regular audit of Corporate Credit Card Holders
• Working with Financial Accounts to reconcile balance sheet accounts
• Providing monthly reports to budget holders
• Working with Cashiers to complete bank reconciliations
• General queries and calls from stakeholders and suppliers
• Knowledge of Accounts Payable function to allow full exposure of all team activities

About You

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

Qualifications & Experience

• Proven and relevant experience within a similar position within a professional services environment
• Desirable: Elite 3E or Elite Enterprise and an Expense system
• Desirable: Understanding of the legal industry and its operating model

Skills & Knowledge

• Good analytical skills
• Flexible, with the ability to multi-task
• An attention to detail in meet the high standards of accuracy required
• Able to work under time pressure demanded by tight deadlines
• Excellent written and oral communication skills, with a focus on customer service
• Ability to manage different stakeholders confidently and diplomatically

What’s in it for you?

Benefits

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include the items above.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Law Practice