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- Tasks: Manage maintenance bookings and ensure compliance with service agreements.
- Company: Join a growing facilities management team in Coleshill.
- Benefits: Temp to perm position with a competitive salary and Monday to Friday hours.
- Why this job: Be part of a dynamic team making a real difference in facilities management.
- Qualifications: Strong organisational skills and attention to detail required.
- Other info: Opportunity for career growth and development in a supportive environment.
The predicted salary is between 19193 - 26700 £ per year.
An exciting opportunity for a PPM Administrator has arisen working on an exciting contract based within the Coleshill area assisting with a growing facilities management team.
Duties:
- Booking in Corrective and Planned Maintenance works with subcontractors and ensuring we have RAMS certificates prior to attendance
- Allocating Corrective and Planned Maintenance works to subcontractors within the CAFM system
- Chasing subcontractors to ensure work orders are completed within SLA
- Raising purchase orders via Coupa for subcontractors
- Monitoring dashboards on CAFM system to ensure we are adhering to all SLA's
- Raise new works orders within the CAFM system
- Responding to queries via shared mailbox and telephone
- Monitor client portal to ensure jobs are dispatched efficiently
- Monitor shared inbox to ensure we are meeting contract expectations in dispatching jobs efficiently
- Ensure compliance with statutory and company procedures, across all functions.
- Understand, identify and apply the Service Level Agreement (SLA) for each work order and set expectation with customer.
- Contribute to reducing levels of customer complaints.
- Analysis of job history/running reports to avoid duplication.
- Ensuring all documents are up to date and compliant inline with our audit schedule.
PPM Administrator in London employer: CMS Recruitment
Contact Detail:
CMS Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PPM Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Make sure you can talk about how your skills align with their needs, especially around compliance and customer service. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice common interview questions related to PPM administration. Think about scenarios where you've successfully managed maintenance tasks or resolved client queries. This will help you shine when it’s your turn to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PPM Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PPM Administrator role. Highlight any relevant experience in facilities management, especially with CAFM systems and subcontractor coordination. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail: In this role, attention to detail is key! Use your application to demonstrate how you've successfully managed compliance and documentation in previous jobs. We love candidates who can keep things organised and efficient.
Be Clear and Concise: When writing your cover letter, be clear and concise about why you’re a great fit for the position. We appreciate straightforward communication, so get to the point while still showcasing your personality!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to track your application better. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at CMS Recruitment
✨Know Your CAFM Systems
Familiarise yourself with Computer-Aided Facilities Management (CAFM) systems before the interview. Be ready to discuss how you would allocate and monitor maintenance works using such systems, as this is a key part of the PPM Administrator role.
✨Understand SLAs Inside Out
Make sure you have a solid grasp of Service Level Agreements (SLAs) and how they apply to the job. Prepare examples of how you've met or exceeded SLAs in previous roles, as this will show your understanding of the importance of compliance and customer satisfaction.
✨Show Your Communication Skills
Since you'll be responding to queries via email and phone, practice articulating your thoughts clearly. Think of scenarios where you effectively communicated with subcontractors or clients, and be ready to share these experiences during the interview.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving abilities, especially regarding managing multiple tasks and ensuring compliance. Prepare to discuss how you've handled similar situations in the past, focusing on your analytical skills and attention to detail.
