At a Glance
- Tasks: Manage contracts, handle calls, and support the team with admin tasks.
- Company: Join a leading facilities management company with exciting projects.
- Benefits: Competitive salary, full-time hours, and potential for permanent position.
- Other info: Opportunity for career growth in a supportive environment.
- Why this job: Be part of a dynamic team and develop your administrative skills.
- Qualifications: Strong communication skills and experience in administration preferred.
The predicted salary is between 20000 - 30000 £ per year.
Our client is a large facilities management company currently working on a high‑profile contract. They are looking to appoint a FM Helpdesk Administrator to join the team.
Day to day duties for the FM administrator will include:
- Handling inbound and outbound calls
- Administration of all works through SAP System
- Working on Maximo scheduling workbench
- Dealing with Invoices/Raising purchase orders/credit notes
- Ensure all expenditure for the Contract is accurately logged and recorded
- Preparing and submitting quotations and distributing reports
- Collate operations data as directed by managers
- Chase quotes and input timesheets on a weekly basis
- Compiling and sending out technician reports via email/PDA
- Provide service to internal and external clients
- Logging jobs and allocating work to engineers
- Prioritising work as appropriate and efficiently
- Minute taking at client meetings
- Organisation of meeting schedules and room bookings
- Travel booking and management for Senior Management Team
- Other ad hoc administrative duties as required
Contracts Administrator employer: CMS - Recruitment
As a leading facilities management company, we pride ourselves on fostering a collaborative and supportive work environment in Milton Keynes. Our team-oriented culture encourages professional growth through ongoing training and development opportunities, while our commitment to employee well-being is reflected in our competitive salary and benefits package. Join us to be part of a dynamic team that values your contributions and offers a pathway to meaningful career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector, especially those who work with contracts. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Practice your interview skills! We all know interviews can be nerve-wracking, so grab a mate and do some mock interviews. Focus on common questions for a Contracts Administrator role, and don’t forget to highlight your experience with SAP and Maximo.
✨Tip Number 3
Show off your organisational skills! When you get the chance to meet potential employers, bring examples of how you've managed schedules, handled invoices, or organised meetings. It’s all about proving you can keep things running smoothly.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that Contracts Administrator gig. Plus, applying directly shows you’re keen and makes it easier for us to connect you with the right opportunities.
We think you need these skills to ace Contracts Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that matches the Contracts Administrator role. We want to see how your skills align with handling calls, managing invoices, and using systems like SAP and Maximo.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and any experience with administrative tasks that relate to the job description.
Showcase Your Communication Skills:As a Contracts Administrator, you'll be dealing with clients and colleagues alike. Make sure your application reflects your ability to communicate clearly and effectively, whether it's in writing or over the phone.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at CMS - Recruitment
✨Know Your SAP and Maximo
Familiarise yourself with the SAP system and Maximo scheduling workbench before the interview. Being able to discuss your experience or knowledge of these systems will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As a Contracts Administrator, you'll be handling calls and liaising with clients. Prepare examples of how you've effectively communicated in previous roles, especially in managing expectations and resolving issues.
✨Be Ready for Administrative Scenarios
Expect questions about your organisational skills and how you handle multiple tasks. Think of specific instances where you successfully managed competing priorities, like scheduling meetings or processing invoices under tight deadlines.
✨Demonstrate Attention to Detail
Since the role involves logging expenditure and preparing reports, be prepared to discuss how you ensure accuracy in your work. Bring up any tools or methods you use to double-check your work and avoid errors.
