Team Secretary - Job Share - Insurance Sheffield

Overview

We are looking for a part time Team Secretary to join us to provide a high-quality and efficient secretarial service to fee-earners and trainee solicitors in a busy litigation team. The role will be part of a job share and will be covering the following days: Tuesday/Wednesday/Thursday. Reporting directly to the Secretarial Services Manager, your focus will be on efficiently managing your own workload and being proactive, with the ability to work on your own initiative. Tasks include, but are not limited to:

Responsibilities

• General legal correspondence
• Preparing Court/Counsel\\\’s bundles
• Creation of secure links
• Preparing legal documentation and court forms
• Document comparisons
• Liaising with clients and courts
• Opening new matters
• Arranging conference calls
• Saving documents electronically
• Working to strict deadlines
• Processing fee-earner expenses
• Arranging meetings
• Managing workflow to the Document & Design Centre, Print Room etc as required; proactively taking steps to ensure work is returned within required timescales
• Becoming adept at proof-reading and carrying out quality checks on all work produced
• Establishing positive and effective working relationships with colleagues at all levels
• Provide cross Practice-Group support where necessary

About the Firm

At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us. In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field.

As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work. When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don\\\’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break. We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index. We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact a member of the Talent Acquisition team at TalentAcquisition@cms-cmno.com who will be happy to support you.

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience: You will have high levels of IT literacy, superb attention to detail, well-developed administrative skills and the ability to multi-task under pressure. You will have gained previous experience within a law firm litigation team. We\\\’re looking for a proactive Team Secretary who embraces innovation and is keen to leverage AI-powered tools available across the business to streamline daily workflows, enhance productivity, and support smarter decision-making.

Benefits

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave