At a Glance
- Tasks: Manage physical and electronic documents, maintain deal rooms, and support administrative tasks.
- Company: CMS is a leading firm in the legal industry, based in London.
- Benefits: Enjoy a competitive salary, flexible working policy, and up to 28 days holiday.
- Other info: The position requires meticulous attention to detail and self-initiative.
- Why this job: This role is crucial for the smooth operation of deeds management services.
- Qualifications: Candidates should have a basic understanding of real estate practice and strong IT skills.
The predicted salary is between 30000 - 40000 £ per year.
CMS is currently recruiting multiple Deeds Management Administrators to join our London office. This is a fully office‐based role due to the nature of the responsibilities involved. You will report directly to the Deeds Manager and be responsible for carrying out all duties in accordance with operational procedures. In the absence of the Deeds Manager, you will take ownership of the service to ensure continuity and efficiency.
About the role
The role is vital to the smooth operation of our deeds management service and involves working closely with internal stakeholders, clients, and external firms. You will be responsible for managing physical and electronic documents, maintaining deal rooms, and supporting the wider team with administrative and project‐based tasks.
Responsibilities
- Review documents electronically and physically
- Rename scans
- Upload documents to Work10 and deal rooms
- Track down documents electronically and physically
- Create deal rooms
- Review and sort existing deal rooms
- Maintain deal rooms
- Maintain deeds packets in relation to movements
- Deal with other firms and clients directly
- Liaise with partners and fee earners directly
- Sort and schedule deeds into the relevant sections depending on the department
- Create packs on the Records Management system
- Add documents to packs
- Request deeds from or send deeds to offsite storage
- Check off and review deeds from other firms
- Convert inventories from other firms
- Liaise with various business service departments across the firm
- Record time on Carpe Diem
- Run reports from the Records Management system for monthly reports
- Undertake project work as directed by fee earners or the Deeds Manager
- Examine deeds for relevant information
- Ad‐hoc tasks as required
- Use various records management systems and software packages
- Capture and relay to the relevant teams any action points arising from customer feedback and team meetings to ensure continuous improvement to customer standards
About you
We will invest in your ongoing training and development to support your professional goals and help you thrive in your role from day one.
Requirements
- Basic understanding of real‐estate practice and the legal industry
- Fast and accurate keying skills
- Meticulous attention to detail
- Competent to work independently or as part of a team
- Good IT skills
- Knowledge of internal systems
- Self‐initiative and organisational skills, working in a methodical and structured way setting daily goals
- Professional demeanor toward all clients
What's in it for you?
- Competitive basic salary reviewed annually
- Flexible hybrid working policy
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Holiday exchange scheme
- Private medical insurance
- Enhanced parental leave
- Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010
Deeds Management Administrator - London employer: Cms Cmno Llp
CMS offers a competitive salary and generous bonus scheme while being located in London. The firm prioritises ongoing training and development, ensuring employees thrive from day one.
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We think you need these skills to ace Deeds Management Administrator - London
Some tips for your application 🫡
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How to prepare for a job interview at Cms Cmno Llp
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
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