At a Glance
- Tasks: Manage documents and support the team in a fast-paced, detail-oriented environment.
- Company: Join a leading firm in London with a focus on professional growth.
- Benefits: Competitive salary, flexible working, generous holiday, and private medical insurance.
- Other info: Ongoing training and development opportunities available.
- Why this job: Be part of a vital team ensuring smooth operations and high standards.
- Qualifications: Attention to detail, good IT skills, and ability to work independently or in a team.
The predicted salary is between 30000 - 40000 £ per year.
CMS is currently recruiting multiple Deeds Management Administrators to join our London office. This is a fully office-based role due to the nature of the responsibilities involved.
Reporting Line: You will report directly to the Deeds Manager and be responsible for carrying out all duties in accordance with operational procedures. In the absence of the Deeds Manager, you will take ownership of the service to ensure continuity and efficiency.
About the role: We are seeking detail-oriented and proactive Deeds Management Administrators to join our team across several UK offices. This role is vital to the smooth operation of our deeds management service and involves working closely with internal stakeholders, clients, and external firms. You will be responsible for managing physical and electronic documents, maintaining deal rooms, and supporting the wider team with administrative and project-based tasks.
In this role, you can expect to get involved in a variety of work including:
- Reviewing documents electronically and physically
- Renaming of scans
- Uploading documents to work10 and deal rooms
- Tracking down documents electronically and physically
- Creating deal rooms
- Reviewing and sorting existing deal rooms
- Maintaining deal rooms
- Maintaining deeds packets in relation to movements
- Dealing with other firms and clients direct
- Liaising with partners and fee earners direct
- Sorting and scheduling deeds into the relevant sections depending on the department
- Creating packs on Records management system
- Adding in additional documents to packs
- Requesting deeds from or sending deeds to offsite storage
- Checking off and reviewing deeds from other firms
- Conversion of inventories from other firms
- Liaising with various Business service departments across the firm
- Recording time on Carpe Diem
- Running reports from Records Management system for month reports
- Undertaking project work as directed by fee earner or Deeds Manager
- Examining deeds for relevant information
- Ad hoc tasks as required
- Using various records management systems and software packages
- Capturing and relaying to the relevant teams all action points arising from customer feedback and team meetings ensuring continuous improvement to customer standards
About you: We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
- Basic understanding of Real Estate practice and the legal industry
- Have fast and accurate keying skills
- Display meticulous attention to detail
- Competent to work independently or as part of a team
- Good I.T. skills
- Knowledge of internal systems
- Must be able to work on own initiative and be well organised, working in a methodical and structured way. Ensuring all aspects of the job are covered each day.
- To be outwardly professional toward all clients.
What’s in it for you? We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:
- Competitive basic salary (reviewed annually)
- Flexible, hybrid working policy
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Holiday exchange scheme
- Private medical insurance
- Enhanced parental leave
- Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.
If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.
Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
Deeds Management Administrator - London employer: Cms Cmno Llp
At CMS, we pride ourselves on being an exceptional employer, offering a supportive and dynamic work environment in our London office. Our commitment to employee growth is evident through ongoing training and development opportunities, alongside a flexible benefits package tailored to individual needs, including generous holiday allowances and private medical insurance. Join us to be part of a collaborative team where your contributions are valued and rewarded, ensuring a fulfilling career in the legal industry.
StudySmarter Expert Advice🤫
We think this is how you could land Deeds Management Administrator - London
✨Get Involved in Local Property Events
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We think you need these skills to ace Deeds Management Administrator - London
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
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Tailor Your Documents for the Job:Every application should feel personal. When applying for the Deeds Management Administrator - London role at Cms Cmno Llp, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Cms Cmno Llp
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Cms Cmno Llp operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Cms Cmno Llp. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Cms Cmno Llp.
